Program Coordinator - Schweitzer Fellowship

The University of Tulsa•Tulsa, OK

1d•Onsite

About The Position

The Program Coordinator supports the day-to-day coordination and strategic growth of the Tulsa Schweitzer Fellowship (TSF), a 13-month co-curricular leadership development program for graduate and professional students. The role strengthens operational capacity to sustain and expand the Fellowship’s impact, with a focus on Fellow recruitment, Fellow for Life (FFL) communication and engagement, database management, development and evaluation support, and program administration. The Tulsa chapter launched in 2015 and has more than 120 Fellows for Life. Fellows lead 200-hour community health initiatives in partnership with local agencies while receiving mentorship, interdisciplinary peer support, and leadership training. The Fellowship is housed at the University of Tulsa and draws students from TU, OU-Tulsa/OU-School of Community Medicine, and OSU-Tulsa/OSU-Center for Health Sciences, including the Cherokee Nation campus. TSF is one of ten chapters of the Albert Schweitzer Fellowship, which develops leaders who create enduring community impact through collaboration, compassion, and authentic partnership. This is a part-time position based in Tulsa, Oklahoma, working 20 hours per week. The Program Coordinator reports to the Director and works in close partnership with The University of Tulsa’s Advancement team and a contract event coordinator.

Requirements

Bachelor’s degree in a related discipline, such as public health, education, social work, nonprofit management, or similar.
At least two years of work experience with a nonprofit organization, community-facing academic setting, or similar organization.
Experience with independent project management.
Strong organizational skills.
Ability to write clearly.
Commitment to health equity and leadership development.
Ability to work with a diverse group of constituents from public, private, nonprofit, and academic organizations.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Flexibility to accommodate variability in the work schedule, including occasional evenings or weekends for events.

Nice To Haves

Experience in student development, adult learning, mentoring students, or community engagement.
Experience with survey tools and data analysis.
Experience with event coordination.
Demonstrated initiative, sound judgment, reliability, and commitment to collaborative, mission-driven work.

Responsibilities

Organize and conduct information sessions for prospective Fellows.
Coordinate the application and selection process, including application setup and maintenance, interview scheduling and logistics, and applicant communication.
Provide administrative support for Fellow development and support implementation of new programs and initiatives.
Coordinate the FFL mentor program by matching Fellows for Life with new Fellows and supporting those relationships.
Coordinate communications and event logistics for FFL gatherings that sustain connection and ongoing leadership development.
Maintain the Fellows and FFL database, including current contact information.
Administer annual surveys to Fellows, Fellows for Life, and site mentors.
Coordinate grant applications by maintaining program metrics, preparing supporting materials, tracking deadlines, and providing administrative support for director-led advancement activities in partnership with The University of Tulsa’s Advancement team.
Support the annual Celebration of Service event, including venue, vendors, schedule, materials, and day-of logistics, in partnership with a contract event coordinator.
Support marketing efforts, including managing the Fellowship’s LinkedIn presence and launching a quarterly newsletter for Fellows for Life, funders, and partners.
Track financial expenditures.
Process stipend requests for Fellows.
Administer Fellow project funding match.