Program Coordinator - Schweitzer Fellowship
About The Position
The Program Coordinator supports the day-to-day coordination and strategic growth of the Tulsa Schweitzer Fellowship (TSF), a 13-month co-curricular leadership development program for graduate and professional students. Fellows launch and lead 200-hour community health initiatives with local agency partners while receiving mentorship, interdisciplinary peer support, and leadership training. The Fellowship is housed at the University of Tulsa and draws students from the University of Tulsa, the University of Oklahoma-Tulsa and its School of Community Medicine, and Oklahoma State University-Tulsa and its Center for Health Sciences, including the Cherokee Nation campus. The Coordinator focuses on Fellow recruitment, Fellow for Life communication and database management, program tracking, and administrative support. The role contributes to development and evaluation goals and requires strong organizational, communication, project management, and relationship-building skills, along with a commitment to health equity and leadership development. This is a part-time position based in Tulsa, Oklahoma, and reports to the Director.
Requirements
- Bachelor's degree in a related discipline, such as public health, education, social work, or nonprofit management.
- At least two years of work experience with a nonprofit organization, community-facing academic setting, or similar organization.
- Experience with independent project management.
- Strong organizational skills.
- Ability to write clearly.
- Commitment to health equity and leadership development.
- Ability to work with diverse constituents from public, private, nonprofit, and academic organizations.
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Flexibility to accommodate variability in the work schedule, including occasional evenings or weekends for events.
Nice To Haves
- Experience in student development, adult learning, mentoring students, or community engagement.
- Experience with survey tools and data analysis.
- Experience with event coordination.
- Demonstrated initiative, sound judgment, reliability, and commitment to collaborative, mission-driven work.
Responsibilities
- Organize and conduct information sessions for prospective Fellows.
- Coordinate the application and selection process, including application setup and maintenance, interview scheduling and logistics, and applicant communication.
- Provide administrative support for Fellow development.
- Support implementation of new programs and initiatives.
- Coordinate the Fellow for Life mentor program by matching Fellows for Life with new Fellows and supporting those relationships.
- Coordinate communications and event logistics for Fellows for Life gatherings.
- Maintain the Fellows and Fellows for Life database, including current contact information.
- Administer annual surveys to Fellows, Fellows for Life, and site mentors.
- Coordinate the grant application process, including maintaining program metrics, preparing supporting materials, tracking deadlines, and providing administrative support for director-led advancement activities in partnership with the University of Tulsa’s Advancement team.
- Support the annual Celebration of Service event, including venue, vendors, schedule, materials, and day-of logistics, in partnership with a contract event coordinator.
- Support marketing efforts, including managing the Fellowship’s LinkedIn presence and launching a quarterly newsletter for Fellows for Life, funders, and partners.
- Track financial expenditures.
- Process stipend requests for Fellows.
- Administer Fellow project funding match.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
