Office Manager Jobs

About The Position

Requirements

• At least 3–4 years of experience as an Office Manager or in a similar role.
• Excellent organizational and project management skills.
• Proficiency with office machines and Microsoft Office, including Excel, PowerPoint, Word, and Outlook.
• Proficiency with Zoom or Microsoft Teams teleconferencing software.
• Excellent English reading, writing, and oral proficiency.
• Ability to work under pressure, meet strict deadlines, and prioritize multiple tasks.
• Ability to lift up to 50 pounds as necessary.

Responsibilities

• Provide day-to-day support to the Human Resources Manager and Director of Operations.
• Manage the plant calendar, including scheduling appointments, visitors, meetings, and events.
• Receive, respond to, and direct incoming communications from visitors, vendors, team members, and external partners.
• Anticipate plant needs and provide timely administrative support.
• Collaborate with the HR/Plant Manager on vendor and service-provider contracts and on office procedures and administrative systems.
• Coordinate with the HR/Plant Manager to align priorities and support plant operations.
• Manage accurate and timely payroll and benefits administration.
• Assist with recruitment, onboarding, and offboarding, including new-hire paperwork, orientation, and employee access and equipment.
• Coordinate employee training programs, particularly safety and compliance training.
• Coordinate events and team celebrations, and arrange travel for team members as required.
• Maintain accurate files and records, handling sensitive and confidential matters professionally.
• Track office-related expenses, monitor the office budget, process local vendor invoices, perform basic bookkeeping, and support the accounting department.
• Order and maintain office and plant supplies.
• Support leadership with administrative tasks, reporting, scheduling, and special initiatives.
• Coordinate with plant leadership and quality assurance to align office procedures with food safety regulations, including HACCP and GMP.
• Support safety, building access, and maintenance initiatives.
• Comply with policies, procedures, and standards in the Employee Handbook and Handbook Supplements.
• Perform other duties as assigned.

Benefits

• Health insurance, including medical, dental, and vision coverage.
• 401(k) retirement plan.
• Voluntary life insurance.
• Voluntary disability insurance.
• Paid time off.
• Employee discount programs through Perkspot and Working Advantage.