Business Office Manager

Arbol Residences of Santa Rosa • Burnsville, MN

10d

About The Position

Havenwood of Burnsville is recruiting a Business Office Manager to provide human resources and financial support to the community and Executive Director. The position is a key member of the community’s leadership team and is responsible for adhering to policies and procedures while upholding the community’s mission, philosophy, and values, as well as the company’s vision, principles, and Hospitality Promises.

The Business Office Manager supports accounts payable, accounts receivable, payroll, and human resources functions. The role also supervises the Front Desk, including two or more full-time or equivalent receptionists and/or concierges.

Requirements

• An associate degree in accounting, business, or human resources is preferred.
• A minimum of one year supervising staff is preferred.

Nice To Haves

• Associate degree in accounting, business, or human resources.
• At least one year of staff-supervision experience.

Responsibilities

• Serve as a resource for community department directors on the chart of accounts, invoice coding, approval processes, and deadlines, following standard procedures.
• Oversee routing accounts payable invoices for approval from the time invoices arrive by mail.
• Reconcile the credit card log to invoices, verify that all credit card receipts are accounted for, and submit documentation to the Community Accounting department for balance replenishment as needed.
• Supervise the Front Desk, including interviewing and hiring, planning and assigning work, directing work, appraising performance, and rewarding and disciplining employees in accordance with organizational policies and applicable laws.
• Run payroll variance, overtime, birthday, and anniversary reports; analyze and submit them for supervisory review after variances are approved by department managers.
• Ensure payroll accuracy and compliance with policies and procedures.
• Report new hires, status changes such as leaves of absence, classification and wage changes, and other changes affecting community staff participation in benefit programs.
• Review employee expense reports for accuracy and completeness.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree