Office Manager Jobs

About The Position

Requirements

• 4+ years of office management, corporate facilities coordination, or workplace hospitality experience required
• Demonstrated backbone and professional diplomacy: Proven ability to establish workplace boundaries, enforce policies, and hold cross-functional professionals and vendors accountable.
• Experience managing vendors, balancing operational budgets, and developing process improvements.
• Strong written communication skills and the ability to draft newsletters, office procedures, and facility guidelines confidently.
• Ability to guide and support leaders through workplace shifts, organizational logistics, and space planning.
• A high-energy, proactive mindset that naturally balances a people-first care approach with Urgency and Profit Focus.

Nice To Haves

• 8+ years of general professional experience a plus
• Aerospace/aviation industry experience or familiarity with fast-growing distribution environments is a plus.

Responsibilities

• Serve as the definitive owner and enforcement authority of the corporate office environment, to hold employees, vendors, and managers professionally accountable to company standards.
• Establish, communicate, and enforce strict protocols for: Kitchen Cleanliness, Conference Rooms, Guest Experience, Seating Chart Discipline, Office Supplies, FOB/Access Rules, and Onboarding Readiness.
• Professionally address deviations from office standards directly with team members and managers, escalating repeated or unresolved compliance issues through HR when necessary.
• Own the reception area, mail/scanning/shredding, and the seating chart for each floor.
• Manage nameplate printing and professional office signage.
• Support the Sr. HR Manager with laptop distribution/collection and completely own the FOB access point system.
• Model Pioneer’s values, trust-building, leadership, and cross-functional collaboration.
• Serve as the primary point of contact (POC) for the building, cleaning crews, lease-related matters, and maintenance vendors.
• Perform daily and weekly facility inspections including lightbulbs, working equipment, gym, and fridge filters to ensure optimal operating conditions.
• Partner with the Warehouse Manager on emergency action plans and exit routes to ensure workplace safety compliance and 9120/5S standards.
• Manage overall office spend and hold vendors (cleaning, catering, maintenance) accountable to strict service level agreements (SLAs) to ensure Pioneer achieves maximum value.
• Own the complete "Food & Beverage" experience across the office.
• Manage weekly catering, Costco/Amazon ordering, and kitchen inventory within designated budget constraints.
• Audit procurement workflows for data accuracy and budget accountability.
• Work with the Warehouse management team on 5S standards across the entire facility.
• Act as the designated "Volunteer and Wellness Ambassador" for the corporate location.
• Flawlessly execute the monthly newsletter, kitchen/legal postings, and logistical support for Town Halls and team-building activities.
• Partner with HR leadership on maintaining a positive, globally inclusive workplace environment.

Benefits

• Great Place to Work certifications