Office Manager Jobs

About The Position

Requirements

• Five or more years of experience in office management, business administration, operations support, finance administration, or a related leadership role.
• Demonstrated leadership, employee development, and process-improvement experience.
• Strong analytical, organizational, communication, and problem-solving skills.
• Ability to manage competing priorities, adapt to changing business needs, and influence teams across departments.
• Proficiency in Microsoft Office applications, particularly Excel.
• Working knowledge of administrative controls, accounts receivable/payable, HR processes, and applicable compliance requirements.

Nice To Haves

• Experience in wholesale distribution or a similarly fast-paced environment.
• Experience with AS400, Korber, and HRIS platforms.
• Bachelor’s degree in business administration, Finance, Human Resources, or a related field.

Responsibilities

• Lead and develop office personnel by setting priorities, delegating work, coaching employees, and establishing clear accountability.
• Partner with Commercial, Customer Service, Inventory, Transportation, Warehouse, Finance, and Human Resources to align priorities and resolve process issues.
• Identify recurring errors, inefficiencies, and business risks; investigate root causes and implement sustainable corrective actions.
• Oversee office administration and coordinate accounts receivable, accounts payable, credit and collections issues, payroll, and HR processes with corporate teams.
• Improve customer service workflows, order accuracy, issue resolution, and communication between Commercial and Operations.
• Support inventory accuracy and financial controls by coordinating discrepancy follow-up, reconciliations, documentation, and assigned reporting.
• Use data, reporting, and business trends to identify improvement opportunities and recommend practical solutions.
• Lead process changes, maintain standard operating procedures, and ensure employees are trained on updated practices.
• Coordinate recruiting, onboarding, employee records, compliance, records retention, purchasing, vendors, and office support services.
• Communicate risks and performance concerns promptly, take ownership of follow-through, and verify that corrective actions are effective.
• Support the sales leadership team by helping coordinate GSM meetings, supplier visits, business reviews, and training sessions.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance