Office Coordinator Jobs

About The Position

Requirements

• A college degree (BA, BS, or associate degree) or at least two years of work experience in Human Resources or employee benefits.
• Microsoft Office Suite skills.

Nice To Haves

• Bilingual ability.
• Experience in hospitality.

Responsibilities

• Monitor the benefits system, verify qualifying-event requests, and track associate use during new-hire and open-enrollment periods.
• Help organize and administer annual open enrollment.
• Complete and track monthly benefits billing where applicable.
• Process associate terminations, including generating PCFs, updating the HCM system, and ending benefits in the benefits system.
• Fulfill associate requests, such as direct deposit and benefits forms and employment verification letters.
• Manage pre-hire screening, including drug tests, background checks, and reference checks.
• Process new hires and ensure required paperwork is complete, including I-9 documentation, tax forms, Crestline new-hire paperwork, and the AEF New-Hire Form.
• Maintain an accurate I-9 filing system with a current I-9 for every associate.
• Enter and audit associate information in the HCM system for personal records, payroll, and benefits; compile database reports as needed.
• Maintain current knowledge of health and welfare programs, including medical and dental insurance, life and disability insurance, retirement plans, and voluntary benefits.
• Communicate and promote benefit plans, answer associate questions, and direct associates to insurance carrier resources when appropriate.
• Administer leave-of-absence policies and procedures, including communicating policies, distributing paperwork, providing FMLA notifications to eligible associates, and updating employment status in the HCM system where applicable.
• Complete unemployment compensation claim forms with associate separation or layoff information.
• Maintain associate communication bulletin boards and associate files, including creating new files and timely filing of paperwork.
• Coordinate field and corporate recognition programs.
• Oversee associate office events with the Fun Committee.
• Process requests for overnight mail and other delivery or messenger services.
• Attend designated meetings, take minutes, and distribute them.
• Work on assigned projects with other HR team members.