Office Coordinator

Ascendigo•Carbondale, CO

7d•$29 - $31•Onsite

About The Position

The Office Coordinator supports all departments with administrative needs and helps ensure the office operates smoothly, remains organized, and is adequately stocked. The role includes general office administration, visitor and phone support, supply and equipment coordination, basic bookkeeping and deposits, confidential client intake support, and accurate, timely billing and session documentation in Aloha ABA. The position also provides substantial support to the board and its committees, including managing schedules and portal materials, preparing meeting packets, and recording minutes. The position also coordinates fleet needs for approximately 5–10 hours per week. Duties include checking vehicle fluids, lights, and tires and documenting inspections; arranging repairs and vehicle pickup and drop-off; administering driver training and re-checks; and providing on-call support in the event of a vehicle breakdown. The Office Coordinator works with staff to coordinate weekly vacuuming and cleaning and may travel occasionally for professional development and resident activities. This is a full-time, year-round, non-exempt position in the Admin team. The listed wage range is $29–$30.50 per hour. The role reports to the Director of Human Resources and has a stated start date of November 2026. Ascendigo is a nonprofit headquartered in Carbondale, Colorado, serving children and adults with autism spectrum disorder through therapeutic recreation, employment, community integration, education, and behavioral health services.

Requirements

Minimum high school diploma.
Must be at least 21 years old and have legal working status.
Valid driver’s license with no major violations in the past five years.
Clean background check with no felonies or flags.
Excellent organizational and communication skills.
Strong attention to detail and problem-solving skills.
Ability to multitask and work under minimal supervision.
Knowledge of Microsoft Office, with a strong emphasis on Word and Excel.
Personal smartphone with texting capacity.
Commitment to Ascendigo’s mission and to treating clients and coworkers with integrity, dignity, and respect.

Nice To Haves

Knowledge of the field of autism is preferred.
Bilingual English and Spanish is a plus.

Responsibilities

Provide administrative support to departments, including scheduling and organizing meetings, scanning, printing, and preparing conference rooms.
Greet visitors and provide general support and information; answer phones, direct calls, and manage access through the building doors.
Support senior leadership with tasks such as travel arrangements, filing, editing, typing, copying, binding, and scanning.
Keep office areas, including the kitchen, conference room, and storage closets, tidy, stocked, and organized.
Receive, sort, and distribute deliveries and mail; support general mailers.
Order office supplies, stock supply stations, ensure office equipment is operable, and coordinate equipment repairs.
Assist with new client intake and handle sensitive information confidentially in compliance with HIPAA.
Ensure billing and session documentation in Aloha ABA is accurate and completed on time to support regulatory compliance and billing integrity.
Coordinate office procedures, including petty cash control, phone system operations, and equipment check-in and check-out procedures.
Perform administrative tasks supporting daily business operations and communicate politely and professionally.
Provide basic bookkeeping and process deposits.
Coordinate with IT vendors to ensure technology and support needs are met.
Manage board and committee meeting schedules and calendar invitations, update the board portal, and maintain the board tracker, including attendance and demographic information.
Ensure required documents are uploaded to the board portal quarterly; prepare and distribute quarterly board and committee packets; and complete minutes for board meetings and the development, program, and finance committee meetings quarterly.
Conduct supply checks and facility walkthroughs and coordinate weekly vacuuming and cleaning with staff.
Coordinate fleet activities for 5–10 hours per week, including checking and recording vehicle fluids, lights, and tires; arranging repairs and pickup/drop-off with mechanics; administering new-driver training and driver re-checks; and providing on-call support for vehicle breakdowns.
Perform other duties as assigned or needed.
Travel occasionally for professional development and resident activities.