Office Coordinator

Sonepar•Salt Lake, UT

11d•Onsite

About The Position

Codale Electric is seeking a diligent Office Coordinator for its Salt Lake City branch. The role includes receptionist duties and administrative support for branch functions such as shipping and deliveries, purchase orders, and meetings. The coordinator supports corporate and supply chain departments, helps maintain office operations and facilities, and provides customer service to callers and visitors. The listed schedule is Monday through Friday, 7:00 a.m. to 4:00 p.m.

Requirements

Strong customer service and interpersonal communication skills.
Strong verbal and written communication skills to respond to correspondence.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Strong organizational skills and attention to detail.
Ability to prioritize needs in a fast-paced environment.
Ability to maintain confidentiality.

Responsibilities

Answer phone calls, transfer callers to the appropriate party, and back up the receptionist.
Greet and screen visitors and direct them to the appropriate area or person.
Coordinate meetings by booking conference rooms, ensuring necessary IT supplies are available and operational, and arranging catering.
Provide administrative support to corporate and supply chain departments.
Manage conference and training room bookings and ensure rooms are ready for use.
Monitor the interior building and exterior grounds and coordinate with the facilities team to ensure they are maintained appropriately.
Read and route incoming mail.
Locate and attach appropriate files to correspondence requiring an employer response.
Prepare outgoing mailings and postal billings.
Scan and enter data from will-call tickets.
Order and maintain office supplies within budget.
Arrange maintenance for equipment and services such as cleaning, vending machines, and water coolers.
Coordinate with IT to ensure office equipment is functioning appropriately.
Coordinate office activities.
Perform other duties as assigned.