Office Coordinator

Helena Agri-Enterprises • Courtland, VA

9d

About The Position

The Office Coordinator performs general administrative functions for the location. Duties include departmental typing, copying, filing, faxing, mailing, and reception work; maintaining accounts payable and accounts receivable; entering invoices and map details; recording daily collections and posting checks; and helping customers with account questions about balances, credits, invoices, and discounts. The coordinator also assists branch team members with projects, provides employee forms and information, reviews work for completeness and quality, and provides customer service to internal and external customers. The role may require driving a company vehicle and includes other work-related duties assigned by the leader. Regular and reliable attendance and compliance with company policies and procedures are required.

The position is based in a typical office environment where noise is mostly quiet. It involves using hands for various tasks and talking, hearing, walking, standing, and sitting; occasional lifting or moving of up to 10 pounds may be required.

Requirements

• High school diploma or equivalent.
• Three years of experience in a business environment using spreadsheets and word processing software.
• Time management skills.
• Interpersonal skills.
• Ability to read, write, and speak in English.
• Valid U.S. driver's license and ability to meet all company requirements for driving a Helena vehicle.
• Computer skills, including working knowledge of Microsoft Office.
• Successful completion of a drug test and background check.

Nice To Haves

• Ability to communicate in Spanish is a valuable skill.

Responsibilities

• Perform departmental typing, copying, filing, faxing, mailing, and reception duties.
• Maintain accounts payable and accounts receivable.
• Input invoices and map details, record daily collections, and post checks.
• Assist customers with questions about account balances, credits, invoices, and discounts.
• Assist branch team members with projects as needed.
• Provide branch team members with employee forms and information.
• Review work for completeness and quality.
• Provide excellent customer service to internal and external customers.
• Drive a company vehicle if required.
• Perform other work-related duties as assigned by the leader.
• Maintain regular and reliable attendance and follow company policies and procedures.

Benefits

• Health, dental, and vision insurance starting the first day of employment.
• Up to $3,000 in Helena Reward Dollars for a Health Savings Account (HSA).
• 401(k) savings plan with a 100% company match up to 5% starting on the first day, with the match increasing based on years of service and contribution amount up to 10%.
• Three-year vesting on the company match with 1,000 hours of service.
• Earned Wage Access through DailyPay.
• Paid time off and holiday pay.
• Overtime pay eligibility.
• Free term life insurance equal to 1x annual base pay.
• Free short- and long-term disability coverage.
• Up to 80 hours of paid parental leave.
• Education assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED