Office Coordinator

CATHEXIS•Washington, VA

10d•$100,000 - $115,000•Onsite

About The Position

CATHEXIS is seeking an Office Coordinator to support the Office of the Under Secretary of Defense, Personnel and Readiness by performing administrative, managerial, and project-related tasks. The position supports senior leader forums and office operations, including calendar and RSVP coordination, preparation of read-ahead materials, meeting logistics, task tracking, and management of forum resources. The role is onsite at the Pentagon daily. CATHEXIS is proactively building a pipeline of qualified candidates for future opportunities; a Talent Acquisition team member may contact aligned candidates if a role becomes available or to conduct a proactive screening.

Requirements

Active Secret DoD clearance, with the ability to upgrade to a TS clearance.
Bachelor’s degree.
Minimum of 1 to 3+ years of professional work experience.
Experience supporting the Department of Defense or Veterans Administration, or prior military experience.
Experience in a DoD executive engine room.
Excellent administrative skills.
Demonstrated ability to perform all required duties.
Ability to work responsibly and independently, as well as under direct supervision.
Experience with CATMS, ETMS2, TMT, or a similar task management system.
Experience with standard Microsoft Office products, including Excel and SharePoint.

Nice To Haves

Degree in English, Journalism, Political Science, or a related field.
Experience working in or supporting the DoD and providing administrative and logistical support in a fast-paced environment.

Responsibilities

Review, edit, and proofread senior leader forum read-ahead materials.
Manage and coordinate senior leader calendars.
Track and coordinate senior leader RSVPs for DoD senior leader forums, including the Deputy’s Management Action Group, Deputy’s Workforce Council, and Secretary’s Large Group.
Coordinate day-of meeting logistics, including telecommunications connections, seating charts, and name tents.
Manage deliverable schedules to ensure forum read-ahead materials are submitted and quality-controlled in a timely manner.
Track forum outcomes, action items, and RSVPs.
Write and coordinate forum summaries of conclusions.
Manage forum SharePoint sites by posting read-ahead materials, updating forum calendars, and managing site access.
Manage and track office taskers, suspense dates, and deliverables, coordinating with Pentagon stakeholders to ensure timely responses and completion.
Use CATMS or a similar task management system to assign, route, monitor, and close taskers while maintaining accurate records and status updates.
Manage points-of-contact distribution lists and communities of interest.