Office Coordinator

Sonepar•West Valley City, UT

10d

About The Position

Codale Electric is seeking a diligent Office Coordinator to perform receptionist duties and support branch operations, including shipping and deliveries, purchase orders, and meetings hosted by the Las Vegas branch. The role provides administrative support to corporate and supply chain departments and coordinates office activities. The listed work location is Salt Lake City, Utah, with a schedule of 7:00 a.m. to 4:00 p.m., Monday through Friday.

Requirements

Strong customer service and interpersonal communication skills.
Strong verbal and written communication skills for responding to correspondence.
Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
Strong organizational skills and attention to detail.
Ability to prioritize needs in a fast-paced environment.
Ability to maintain confidentiality.

Responsibilities

Answer phone calls, transfer callers to the appropriate party, and provide receptionist backup.
Greet and screen visitors and direct them to the appropriate area or person.
Coordinate meetings, including booking conference rooms, ensuring necessary IT supplies are available and operational, and arranging catering.
Provide administrative support to corporate and supply chain departments.
Book conference and training rooms and ensure rooms are ready for use.
Monitor the interior building and exterior grounds and coordinate maintenance with the facilities team.
Read and route incoming mail, and locate and attach appropriate files to correspondence requiring an employer response.
Prepare outgoing mailings and postal billings.
Scan and enter data for will-call tickets.
Order and maintain office supplies within budget.
Arrange maintenance for equipment and services such as cleaning, vending machines, and water coolers.
Coordinate with IT to ensure office equipment is functioning appropriately.
Coordinate office activities.
Perform other duties as assigned.