Office Coordinator

Sevita • Beckley, WV

5d

About The Position

The Office Coordinator works in a dynamic environment and supports the organization’s mission through a range of administrative and operational duties. The role supports management with scheduling, travel planning, and routine correspondence; coordinates department staff schedules and responsibilities; and provides backup support to administrative staff. It also helps ensure staff receive required training and continuing in-service instruction.

The coordinator assists with contracts and proposals, building maintenance, office equipment, purchasing, space planning and leases, and the organization of department meetings, training, and events. The position may support Human Resources with hiring-related activities and employee records, and coordinates payroll, invoices, accounts payable, departmental operations reports, and timekeeping.

Requirements

• Associate degree in a related field.
• 2–3 years of experience in administrative support, or an equivalent combination of education and experience.
• Strong attention to detail and organizational skills.
• Ability to multitask and meet deadlines.
• Effective communication skills to manage relationships.
• A reliable, responsible attitude and a compassionate approach.
• Commitment to quality.

Responsibilities

• Support management with administrative duties, including scheduling, travel planning, and routine correspondence.
• Coordinate work, plans, and schedules for department staff duties and responsibilities.
• Provide backup support for administrative staff.
• Ensure staff receive training and continuing in-service training instruction.
• Assist with the preparation and maintenance of contracts and contract proposals.
• Coordinate building maintenance, office equipment, purchasing, and space planning or leasing.
• Organize and plan department or program meetings, training, and events.
• May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
• Coordinate, process, and maintain payroll, invoices, and accounts payable.
• Develop systems and operations reports within the department.
• Perform timekeeper responsibilities.

Benefits

• Full compensation and benefits package for full-time employees.
• 401(k) with company match.
• Paid time off and holiday pay.
• Employee Referral Program bonus opportunities for eligible roles.
• Nationwide career development and advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree