Part-Time Office Coordinator

Doing Things Media • New York, NY

6d • Onsite

About The Position

Doing Things is seeking a part-time Office Coordinator to help keep its New York City office running smoothly. The position is scheduled for three days per week, four hours per day, totaling 12 hours per week. The ideal candidate is highly organized, positive, motivated, and able to manage a varied set of responsibilities independently. The role calls for a hands-on, get-it-done approach in a laid-back and fun atmosphere. It is highly visible and involves frequent interaction with NYC staff, so strong communication skills and a positive attitude are essential. The preferred schedule is Tuesday through Thursday, primarily in the mornings, and the position may suit a college student or someone with a flexible schedule. The role reports to the Director of HR and/or VP of Ops.

The Office Coordinator maintains office inventory and equipment, keeps the office and kitchen orderly, coordinates with building management, handles incoming mail and deliveries, supports basic troubleshooting, manages office expenses, and helps coordinate in-office events and special projects with relevant colleagues.

Requirements

• Experience managing a high-traffic space, maintaining order and cleanliness, and creating a positive, welcoming environment.
• Highly organized, efficient, and able to work independently.
• A proactive “fix it” attitude and ability to find solutions to problems.
• Positive demeanor and mentality, with a friendly approach to staff.
• Excellent written and verbal communication skills.

Nice To Haves

• College student or someone with a flexible schedule able to work Tuesday through Thursday, primarily in the mornings.

Responsibilities

• Maintain office inventory, including ordering snacks and supplies.
• Manage standing snack-order deliveries and unload snacks each week.
• Track office supplies, reorder when stock is low, and unload and store supplies.
• Monitor office equipment such as the water fountain, HVAC, and printer; order supplies and coordinate maintenance as needed.
• Keep the office orderly, including kitchen and facilities responsibilities.
• Unload the dishwasher and keep the kitchen orderly.
• Break down and consolidate cardboard boxes according to building requirements.
• Straighten up the office and ensure unclaimed items are stored appropriately or discarded.
• Manage office expenses via credit card and reconcile expenses monthly.
• Liaise with building management, place work orders, and respond to building requests.
• Place building work orders for key cards for new employees or replacements.
• Alert building management and/or the Super to in-office issues such as plumbing or electrical problems.
• Set up video conferencing for the monthly team meeting.
• Collect, document, and store incoming mail and packages.
• Pick up paper mail from a different mailbox location on Tuesdays and Thursdays; sort, scan or send it as needed, and shred redundant mail when appropriate.
• Distribute incoming packages and deliveries to the appropriate team members.
• Perform initial troubleshooting for in-office internet, technology, physical organization, and logistics issues, escalating larger issues to the Director of HR or VP of Ops as needed.
• Coordinate in-office events, including happy hours and team meetings, with the Director of HR or EVP, Ops.
• Work with departments and in-office team members on needs and special projects.

Benefits

• Competitive compensation at a rate of $25.00 USD per hour at the time of posting.
• Opportunity to learn and work on projects at the forefront of the internet media landscape and digital advertising.
• Opportunity to join a rapidly growing startup with a proven product.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed