Office Coordinator (Part-Time)

Clarion Home Services Grp. • Jackson, WI

6h • $20 - $25 • Onsite

About The Position

Carew Heating & Air, a brand of Clarion Home Services Group, is hiring a part-time Office Coordinator to support daily office operations and managers across multiple departments. The role is based on-site in Watertown, Wisconsin, with very limited regional travel to nearby branches for training and meetings. The schedule is Monday through Friday, 10:00 AM to 4:00 PM, with a 30-minute unpaid lunch break. Hours vary with project workloads and seasonal business needs, up to 27.5 hours per week; a minimum number of weekly hours is not guaranteed.

The Office Coordinator manages purchase orders, supports accounts receivable and accounts payable error reporting, makes collection calls, invoices customers, submits local permit applications, and registers installed equipment and warranties. The position also supports job coordination and customer scheduling, maintains an orderly and well-stocked office, handles sensitive information discreetly, and assists with onboarding, company culture, and special projects such as marketing and social media.

The role is largely sedentary, with sitting or standing in a stationary position for up to 75% of the workday. The employee must be able to move, transport, or position office materials weighing up to 20 pounds. Compensation is $20–$25 per hour, paid biweekly. The position is hourly and non-exempt.

Requirements

• At least 2 cumulative years of professional experience in office administration or a related operations field.
• High proficiency in Microsoft Excel, including data organization, formulas, and reporting tools.
• Comfort with modern productivity tools.
• Exceptional verbal and written communication skills.
• Positive attitude, flexibility, and commitment to team success.
• Ability to pass a drug screen and background check.
• Ability to remain sitting or standing in a stationary position for up to 75% of the workday.
• Ability to move, transport, or position office materials weighing up to 20 pounds.

Nice To Haves

• Experience with Service Titan and/or Sage Accounting.

Responsibilities

• Manage daily office operations across multiple trades and provide administrative support to managers in various departments.
• Manage and coordinate purchase orders.
• Support accounts receivable/accounts payable error reports and make collection calls to help ensure timely payments.
• Invoice customers accurately.
• Submit local permit applications and register installed equipment and warranties.
• Communicate professionally by phone and assist with job coordination and customer scheduling.
• Maintain a clean, well-stocked, clutter-free office environment.
• Handle sensitive information with discretion.
• Help build an inclusive company culture and assist with new-hire onboarding.
• Support special projects, including marketing and social media, as needed.

Benefits

• 401(k) with 100% immediate vesting on contributions; eligible to enroll after two full months of employment.
• Company 401(k) match of 100% on the first 3% of employee contributions and 50% on the next 2%, for up to a 4% total company match.
• Opportunities for regional growth and advancement.
• Training through Interplay, an advanced Learning Management System with interactive modules for professional development.
• Tuition reimbursement.
• Professional development assistance.
• Employee Assistance Program (EAP).
• Regular team events and opportunities for community engagement.
• Proactive safety programs, modern equipment, and continuous field monitoring.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed