Office & Operations Coordinator (Part-Time)

Civ Robotics • San Francisco, CA

12d • Onsite

About The Position

Civ Robotics is hiring a friendly, organized, and proactive Office & Operations Coordinator to help run its San Francisco office and create a welcoming workplace. This hands-on role supports day-to-day office needs, including supplies, vendors, team lunches, visitors, events, and general administrative operations. The coordinator is expected to work independently, take initiative, manage details, and help wherever needed in a dynamic startup environment. The role starts part-time, with the potential to grow into a full-time position and broader responsibilities in areas such as Operations, Marketing, or Sales.

Requirements

• 1–2 years of experience in office coordination, office management, administrative support, or a similar role.
• Excellent organizational skills, attention to detail, and time management.
• A proactive, resourceful, hands-on approach and willingness to take initiative.
• Strong communication and interpersonal skills, with a friendly, positive, and helpful attitude.
• Ability to multitask, prioritize effectively, and work independently.
• Comfort using Google Workspace (Gmail, Calendar, Docs, Sheets), Slack, and other common workplace tools.
• Flexibility and adaptability in a dynamic startup environment.
• Availability to work on-site at the San Francisco office.

Nice To Haves

• Previous experience working at a startup or supporting a small, growing team.
• Experience coordinating company events, travel, or employee activities.
• Familiarity with expense management, invoicing, or basic accounting tools.
• Interest in growing into broader responsibilities in Operations, Marketing, Sales, or other areas of the business.

Responsibilities

• Manage day-to-day office operations and keep the office clean, organized, welcoming, and stocked.
• Manage inventory, place orders, and coordinate deliveries.
• Coordinate with cleaning, maintenance, IT, and other office-related vendors and service providers.
• Identify opportunities to improve office processes and organization.
• Organize weekly team lunches, celebrations, and occasional company events.
• Support a positive and welcoming office environment.
• Prepare workstations, welcome kits, and first-day essentials for new employees.
• Assist with internal meetings, team activities, and special projects.
• Manage incoming mail, packages, and deliveries.
• Process vendor invoices, track office expenses, and coordinate payments.
• Assist with travel arrangements, accommodations, and meeting logistics as needed.
• Maintain organized office operations records and documentation.
• Provide general administrative and operational support to the team and leadership.
• Welcome customers, partners, candidates, and other visitors.
• Coordinate meeting rooms, refreshments, and logistics for customer visits and product demonstrations.
• Prepare office spaces and equipment for meetings and demos.

Benefits

• Potential to transition from part-time to full-time and expand responsibilities.
• Opportunity to contribute to the day-to-day experience of a growing team.
• Opportunity to work in an innovative robotics company transforming the construction industry.
• Collaborative, passionate, and down-to-earth team.
• Dynamic startup environment where ideas, initiative, and contributions matter.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed