Office & Operations Coordinator (Part-Time)

Civ Robotics • San Francisco, CA

23h • Onsite

About The Position

Civ Robotics is seeking a friendly, organized, and proactive Office & Operations Coordinator to keep its San Francisco office running smoothly and create a welcoming workplace. The coordinator will handle daily office needs, including supplies, vendors, team lunches, visitors, and company events. This hands-on role calls for someone who can work independently, take initiative, manage details, and help wherever needed. The position starts part-time, with the potential to grow into full-time and expand into Operations, Marketing, Sales, or other areas as the company grows.

Requirements

• 1–2 years of experience in office coordination, office management, administrative support, or a similar role.
• Excellent organizational skills, attention to detail, and time management.
• A proactive, resourceful, hands-on approach and the ability to take initiative.
• Strong communication and interpersonal skills, with a friendly, positive, and helpful attitude.
• Ability to multitask, prioritize effectively, and work independently.
• Comfort using Google Workspace (Gmail, Calendar, Docs, Sheets), Slack, and other common workplace tools.
• Flexibility and adaptability to thrive in a dynamic startup environment.
• Availability to work on-site at the San Francisco office.

Nice To Haves

• Previous experience working at a startup or supporting a small, growing team.
• Experience coordinating company events, travel, or employee activities.
• Familiarity with expense management, invoicing, or basic accounting tools.
• Interest in growing into broader responsibilities in Operations, Marketing, Sales, or other areas of the business.

Responsibilities

• Manage day-to-day office operations and keep the office clean, organized, welcoming, and stocked with snacks, beverages, and supplies.
• Manage inventory, place orders, and coordinate deliveries.
• Coordinate with vendors and service providers, including cleaning, maintenance, IT, and other office-related services.
• Identify opportunities to improve office processes and organization.
• Organize weekly team lunches, celebrations, and occasional company events.
• Support a positive and welcoming office environment.
• Support new employee onboarding by preparing workstations, welcome kits, and first-day essentials.
• Coordinate internal meetings, team activities, and special projects.
• Manage incoming mail, packages, and deliveries.
• Process vendor invoices, track office expenses, and coordinate payments.
• Assist with travel arrangements, accommodations, and meeting logistics as needed.
• Maintain organized records and documentation related to office operations.
• Provide general administrative and operational support to the team and leadership.
• Welcome customers, partners, candidates, and other office visitors.
• Coordinate meeting rooms, refreshments, and logistics for customer visits and product demonstrations.
• Prepare office spaces and equipment for meetings and demonstrations.

Benefits

• Opportunity to make an impact on the day-to-day experience of a growing team.
• Potential to transition from part-time to full-time and expand responsibilities.
• Opportunity to work in an innovative robotics company transforming the construction industry.
• Collaborative, passionate, and down-to-earth team.
• Dynamic startup environment where ideas, initiative, and contributions matter.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed