Office Coordinator - Part Time
About The Position
Poms & Associates is seeking a detail-oriented, part-time Office Coordinator to provide on-site administrative support and help maintain smooth office operations through established duties and processes. The role is primarily administrative and executional and does not involve strategic planning or independent decision-making responsibilities. The schedule is flexible, with available hours Monday through Friday during office hours of 8:30 a.m. to 5:00 p.m.; a possible schedule may include Tuesday through Thursday, with flexible half days on Monday and Friday. The position is based onsite in Calabasas, California, and occasional travel may be required. Compensation is $22.50–$25.00 per hour, determined in part by educational background and experience. Poms & Associates provides insurance solutions for business and personal needs and emphasizes knowledge and proactive risk management. The company offers equal employment opportunities and complies with applicable nondiscrimination laws.
Requirements
- Bachelor’s degree in a related field preferred, or an equivalent combination of education and relevant work experience.
- Comfort following established processes and procedures.
- Strong attention to detail and accuracy, with analytical skills and the ability to produce quality work with minimal errors.
- Ability to manage multiple projects and meet deadlines in a fast-paced environment.
- Exceptional verbal and written communication skills, including the ability to communicate clearly and effectively with varied audiences.
- Ability to respond to service requests promptly and professionally, maintaining a courteous, positive, solutions-oriented approach.
- Professional, friendly demeanor when interacting with clients, guests, and team members.
- Basic computer proficiency, including familiarity with Microsoft Office and Outlook.
- Reliability and punctuality, and comfort working in an onsite office environment.
Nice To Haves
- Bachelor’s degree in a related field.
Responsibilities
- Answer, screen, and direct incoming phone calls.
- Greet and welcome guests and maintain a professional, organized lobby area.
- Schedule and manage meeting rooms and assist with conference room setup as needed.
- Receive deliveries, process outgoing shipments, and distribute incoming mail.
- Monitor office supply inventory and assist with ordering and restocking as directed.
- Assist with clerical and administrative tasks that support overall office operations.
- Perform other duties, projects, and research as assigned.
Benefits
- Sick leave benefits
- Supportive, team-oriented environment
- Hands-on experience in administrative functions
- Career advancement opportunities
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
