Part-Time Office Coordinator

Pindrop • Atlanta, GA

6d • Onsite

About The Position

Pindrop is seeking a flexible, part-time Office Coordinator for its Atlanta headquarters. This role is ideal for someone who wants to make an impact and experience life inside a growing AI company. The primary goal is to ensure the smooth operation of the Atlanta headquarters and create an enjoyable office environment. The position requires exceptional responsibility, meticulous attention to detail, and a strong service mindset. While corporate experience is not mandatory, strong judgment, a positive attitude, and the ability to work independently are essential.

Requirements

• Exceptional dependability; commitments are fulfilled without constant reminders.
• Meticulous attention to detail; ability to notice and address details others miss.
• Strong service mindset; genuine desire to help people and improve their day.
• Proactive approach; ability to anticipate needs (e.g., low coffee, messy conference room).
• Organizational skills and resourcefulness; ability to juggle responsibilities, manage a budget, and solve problems independently.
• Positive attitude; friendly, approachable, professional demeanor.
• Comfortable interacting with all levels of staff, from new employees to senior executives.
• Ability to perform essential functions including moving around the office, standing for portions of the day, and lifting/carrying packages up to 25 pounds.

Nice To Haves

• Prior experience in hospitality, customer service, administration, or office coordination.

Responsibilities

• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain inventory of office supplies, snacks, and drinks, managing orders within budget.
• Ensure meeting rooms are organized, stocked, and prepared for use.
• Coordinate Wednesday lunches, including managing orders, vendors, headcounts, and dietary needs, ensuring timely delivery and setup.
• Handle cleanup and details related to the Wednesday lunch experience.
• Coordinate with building management, cleaning services, and other vendors.
• Assist with catering and logistics for meetings and special events.
• Manage parking access for employees and visitors.
• Maintain shared spaces to be welcoming, organized, and functional.
• Identify and resolve issues proactively within the office environment.

Benefits

• Exposure to how a growing AI company operates.
• Opportunity to build relationships across the organization.
• Development of transferable skills.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed