Part-Time Office Coordinator

Pindrop • Atlanta, GA

5d • Onsite

About The Position

Looking for a flexible, part-time role where you can make a real impact and get a front-row seat to life inside a growing AI company? This might be the perfect role for you! At Pindrop, we’re looking for someone to help keep our Atlanta headquarters running smoothly and make the office a place people genuinely enjoy coming to. You’ll meet some pretty incredible people and experience all the joys of office life. Yes, that includes meetings, calendars, conference rooms, and the occasional mystery package. But note: we’re looking for someone who takes the little things seriously. Someone who is exceptionally responsible, ridiculously detail-oriented, and has a genuine service mindset. The kind of person who notices the coffee is running low before it’s gone, remembers that someone has a dietary restriction, and takes pride in making everyone else’s day a little easier. Corporate experience isn’t required. You do need great judgment, a positive attitude, and the ability to own your responsibilities without someone constantly reminding you.

Requirements

• Exceptionally dependable. If you say you're going to do something, it gets done.
• Detail-oriented. You notice what others miss, and you genuinely enjoy making sure everything is just right.
• Service heart. You like helping people.
• Proactive. You don’t wait to be told the coffee is empty, the conference room is messy, or the lunch order needs to be placed.
• Organized and resourceful. You can juggle multiple responsibilities, manage a budget, solve small problems independently, and know when to ask for help.
• Positive attitude. You’re friendly, approachable, professional, and comfortable interacting with everyone from new employees to senior executives.

Nice To Haves

• Prior experience in hospitality, customer service, administration, or office coordination is a plus.

Responsibilities

• Manage incoming and outgoing mail, packages, and deliveries.
• Keep our office stocked with snacks, drinks, coffee, and supplies.
• Track inventory, manage orders, and stay within budget.
• Keep our meeting rooms organized, stocked, and ready for action.
• Coordinate weekly lunch orders, vendors, headcounts, and dietary needs.
• Make sure food arrives on time and everything is set up beautifully.
• Handle cleanup and all the little details that make the experience great.
• Coordinate with building management, cleaning services, and other vendors.
• Help organize catering and logistics for meetings and special events.
• Manage parking access for employees and visitors.
• Keep our shared spaces welcoming, organized, and functioning.
• Spot things that need attention and take initiative to get them resolved.

Benefits

• Exposure to how a growing AI company operates
• Build relationships across the organization
• Develop skills that travel with you wherever your career takes you

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed