Office Coordinator - Part Time

Poms & Associates Insurance Brokers•Calabasas, CA

13d•Onsite

About The Position

Poms & Associates is seeking a detail-oriented Office Coordinator to provide part-time, on-site administrative support in Calabasas, California. The role supports the smooth operation of ongoing office functions through clearly defined duties and established processes. It is primarily administrative and executional and does not involve strategic planning or independent decision-making responsibilities. The schedule is flexible, with availability Monday through Friday during office hours of 8:30 a.m. to 5:00 p.m.; a possible schedule may include Tuesday through Thursday with flexible half days on Monday and Friday. Occasional travel may be required. Compensation is $22.50–$25.00 per hour, determined in part by education and experience.

Requirements

Bachelor's degree in a related field preferred, or an equivalent combination of education and relevant work experience.
Comfort following established processes and procedures.
Strong attention to detail and accuracy, analytical skills, and ability to produce quality work with minimal errors.
Ability to manage multiple projects and meet deadlines in a fast-paced environment.
Exceptional verbal and written communication skills, including the ability to communicate clearly with varied audiences.
Ability to respond to service requests promptly and professionally with a courteous, positive, solutions-oriented approach.
Professional and friendly demeanor when interacting with clients, guests, and team members.
Basic computer proficiency, including familiarity with Microsoft Office and Outlook.
Reliability, punctuality, and comfort working in an on-site office environment.

Nice To Haves

Bachelor's degree in a related field.

Responsibilities

Answer, screen, and direct incoming phone calls.
Greet and welcome guests and maintain a professional, organized lobby area.
Schedule and manage meeting rooms and assist with conference room setup as needed.
Receive deliveries, process outgoing shipments, and distribute incoming mail.
Monitor office supply inventory and assist with ordering and restocking as directed.
Assist with clerical and administrative tasks supporting office operations.
Perform other duties, projects, and research as assigned.
Provide on-site Office Coordinator support consistent with the firm's existing position.
Travel occasionally as required.