Office Operations Coordinator

GrowthWise Search Partners•Sunnyvale, CA

7d•Onsite

About The Position

The Office Operations Coordinator owns daily office operations, company events, facilities, vendors, and fleet administration for a growing organization. This role coordinates office operations and employee activities across offices in Sunnyvale and Sacramento, while working in the Sunnyvale office. It offers variety, independence, and close collaboration with company leadership. The coordinator manages office supplies, equipment, inventory, purchasing, facilities services, events, fleet administration, basic technology support, onboarding equipment and workspaces, access badges, meetings, reports, and general administrative requests. The role also tracks safety documentation, vehicle reports, and equipment needs.

Requirements

Prior experience in office administration, office operations, office management, or facilities coordination.
Strong technology skills, including Microsoft Office, and the ability to troubleshoot basic technology and learn new software.
Prior experience coordinating company events, vendors, facilities, and office operations.
A proactive, independent problem-solving approach and initiative to figure things out without waiting for directions.
An outgoing, friendly personality, strong communication skills, and enjoyment of helping others.

Nice To Haves

Prior experience with fleet management, vehicle tracking, or safety administration.
An active Notary Public commission or willingness to obtain one.

Responsibilities

Coordinate office operations and employee activities across the Sunnyvale and Sacramento offices.
Manage office supplies, equipment, inventory, purchasing, and general office needs.
Coordinate facility maintenance, repairs, cleaning, and vendor services, following issues through to resolution.
Plan employee celebrations, company meetings, lunches, and team activities at both office locations, including vendor coordination, catering, invitations, supplies, and logistics.
Monitor company vehicles and coordinate maintenance, inspections, registrations, and driver safety tracking through fleet management software.
Set up employee phones, iPads, applications, and basic office technology; troubleshoot issues and coordinate with outside IT support when needed.
Coordinate onboarding equipment, workspaces, access badges, meetings, reports, purchasing, and general administrative requests.
Track safety documentation, vehicle reports, and equipment needs, and provide updates.