Part-Time Office Coordinator

Doing Things Media • New York, NY

4d • Onsite

About The Position

Doing Things is seeking a Part-Time Office Coordinator to help keep its New York City office running smoothly. This is a highly visible role involving regular interaction with NYC staff. The position is scheduled for three days per week, four hours per day, for a total of 12 hours per week; ideally, the successful candidate can work Tuesday through Thursday, primarily in the mornings. The role is suited to someone who is highly organized, positive, motivated, and comfortable handling a diverse set of responsibilities in a laid-back, fun atmosphere. It calls for a hands-on, get-the-job-done mentality. The position reports to the Director of HR and/or VP of Ops.

Doing Things creates and distributes humorous, shareable digital content through a portfolio of popular brands. Founded in 2017, the company has more than 35 brands and reaches an audience of over 80 million followers across social platforms. Its business also includes consumer products, branded content, video licensing, publishing, and original entertainment.

Requirements

• Experience managing a high-traffic space, maintaining order and cleanliness, and creating a positive, welcoming environment.
• Strong organizational skills and efficiency, with the ability to work independently.
• A solution-oriented, hands-on attitude and willingness to find fixes to problems.
• Positive demeanor and a friendly, approachable manner for staff.
• Excellent written and verbal communication skills.

Nice To Haves

• A college student or someone with a flexible schedule able to work Tuesday through Thursday, primarily in the mornings.

Responsibilities

• Maintain office inventory, including ordering snacks and supplies, managing weekly snack deliveries, unloading deliveries, and restocking supply closets.
• Track office supplies and reorder items when supplies are low.
• Monitor office equipment, including the water fountain, HVAC, and printer, and arrange supplies or maintenance as needed.
• Keep the office orderly, including kitchen and facilities tasks; unload the dishwasher and maintain the kitchen.
• Break down and consolidate cardboard boxes according to building requirements.
• Straighten the office and ensure unclaimed items are stored or discarded.
• Manage office expenses using a credit card and reconcile expenses monthly.
• Liaise with building management, place work orders, and respond to building requests.
• Request key-card work orders for new employees and replacements.
• Alert building management and/or the Super to in-office plumbing, electrical, or other issues.
• Set up video conferencing for the monthly team meeting.
• Collect, document, and store incoming mail and packages.
• Pick up paper mail at a separate mailbox location on Tuesdays and Thursdays; sort, scan or send, and shred redundant mail as needed.
• Distribute incoming packages and deliveries to the appropriate team members.
• Perform initial troubleshooting of in-office internet, technology, physical organization, and logistics issues, escalating larger issues to the Director of HR or VP of Ops.
• Coordinate in-office events, such as happy hours and team meetings, with the Director of HR or EVP, Ops.
• Work with departments and in-office team members on their needs and special projects.

Benefits

• Opportunities to learn and work on projects at the forefront of the internet media landscape and digital advertising.
• Competitive compensation.
• Opportunity to join a rapidly growing startup with a proven product.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed