Project Coordinator, Communications and Change Management - Office of the Vice Provost for Faculty

Carnegie Mellon University•Pittsburgh, PA

About The Position

The Project Coordinator supports implementation of faculty lifecycle and academic appointment initiatives through project administration, stakeholder communications, change management support, training coordination, and documentation. The position works closely with the Project Manager and Director of Faculty and Postdoctoral Operations to keep project work organized, visible, and moving forward. The coordinator maintains project records and tracking tools, prepares clear communications for varied audiences, coordinates meetings and engagement activities, and helps users understand and prepare for changes to software, Workday structures, and administrative processes. The role combines strong project coordination with practical communications experience. This is a fixed-term position, anticipated initially for 12 months, with a possible extension to 18–24 months. The position is based in Pittsburgh, Pennsylvania, and is full time.

Requirements

High school diploma or GED required.
Three to five years of experience in project coordination, communications, change management, training, program administration, or a related field.
Strong organization and planning skills.
Ability to work cross-functionally, with strong teamwork and interpersonal skills.
Strong oral and written communication skills.
Successful pre-employment background check.
Must be currently legally authorized to work for Carnegie Mellon University in the United States; the university will not sponsor or take over sponsorship of an employment visa for this opportunity.

Nice To Haves

Bachelor's degree preferred, preferably in communications, public relations, business administration, higher education administration, project management, or a related field.
Change management, project management, communications, or training certification preferred, but not required.
A combination of education and relevant experience demonstrating comparable knowledge may be considered.

Responsibilities

Support communications and change readiness for implementation of new technology used in faculty lifecycle and academic appointment processes.
Coordinate messages and resource development related to changes in Workday structures, roles, data, workflows, and related administrative responsibilities.
Assist with drafting, reviewing, and maintaining institutional documentation related to faculty lifecycle and appointment processes, including procedures, guidance materials, governance decisions, and supporting resources.
Maintain a communications calendar and coordinate timing across the faculty lifecycle and appointment workstreams.
Help prepare colleges, departments, and administrative offices for new processes by organizing demonstrations, training, FAQs, office hours, and follow-up support.
Provide direct administrative support to the Project Manager and business process owner, including preparing project materials and following up on assigned actions.
Maintain project records and tracking tools, prepare communications for varied audiences, and coordinate meetings and engagement activities.