Project Manager, Faculty Lifecycle Initiatives - Office of the Vice Provost for Faculty

Carnegie Mellon University•Pittsburgh, PA

About The Position

The Project Manager leads planning and implementation of large, cross-functional initiatives to modernize faculty lifecycle administration and academic appointments. The work includes implementing new software, making changes to Workday structures and related administrative processes, and coordinating across academic and administrative units. In partnership with the Director of Faculty and Postdoctoral Operations and the Vice Provost of Faculty, who serve as business process owners and subject matter leads, the Project Manager translates program goals and established process work into a coordinated implementation plan. The role provides project management expertise, establishes structure and priorities, identifies risks and dependencies, coordinates resources, and guides work from planning through implementation and stabilization. The position manages implementation of technology supporting faculty lifecycle and academic appointment processes, coordinates changes to related structures, roles, data, workflows, and integrations, and connects workstreams so shared decisions, dependencies, timelines, and stakeholder impacts are addressed consistently. The Project Manager also partners with the Project Coordinator on stakeholder communications, training coordination, change readiness, meeting support, and project documentation. This is a fixed-term position, anticipated initially for 12 months, with a possible extension. It is a full-time, salary-based staff position located in Pittsburgh, Pennsylvania.

Requirements

Five to eight years of experience managing complex, cross-functional projects from planning through implementation.
Strong organization and planning skills.
Ability to work cross-functionally, with strong teamwork and interpersonal skills.
Strong oral and written communication skills.
Successful completion of a pre-employment background check.
Must be currently legally authorized to work in the United States; Carnegie Mellon University will not sponsor or take over sponsorship of an employment visa for this opportunity.

Nice To Haves

Master's degree in business administration, public administration, higher education administration, information systems, project management, or a related field.
Experience with enterprise software implementation, organizational change, or administrative transformation.
Project Management Professional (PMP) certification.
Comparable knowledge demonstrated through a combination of education and relevant experience may be considered.

Responsibilities

Plan, monitor, and manage faculty lifecycle and academic appointment projects from implementation planning through launch and stabilization.
Develop and maintain an integrated project plan covering scope, workstreams, milestones, schedules, resources, dependencies, decision points, and deliverables.
Establish project governance, meeting structures, escalation paths, decision logs, status reporting, and project controls.
Advise the project sponsor and business process owner on sequencing, implementation approach, resource needs, risk mitigation, and decisions required to maintain progress.
Coordinate work across the Office of the Vice Provost for Faculty, Human Resources, Information Technology, academic units, Workday partners, software vendors, and other stakeholders.
Identify and manage project risks, issues, constraints, and cross-workstream dependencies; recommend corrective actions when progress varies from plan.
Coordinate functional requirements, configuration decisions, data readiness, integrations, security and role considerations, testing, issue resolution, and production readiness with subject matter and technical leads.
Create and manage project budgets, forecasts, procurement activities, vendor deliverables, and resource plans in partnership with project leadership and relevant administrative offices.
Plan and coordinate implementation activities, including pilot or phased rollouts, user acceptance testing, cutover, training readiness, communications, and post-launch support.
Monitor milestones and outcomes, provide status reports and executive briefings, and escalate decisions or barriers requiring leadership attention.
Coordinate project staff and assigned resources, establish priorities, delegate work, and monitor deliverable completion.
Maintain decisions, requirements, implementation materials, and final project records in an organized and accessible manner.
Manage implementation of new technology supporting faculty lifecycle and academic appointment processes.
Coordinate changes to faculty lifecycle structures, roles, data, workflows, and related integrations with functional and technical teams.
Connect faculty lifecycle and appointment workstreams to address shared decisions, dependencies, timing, and stakeholder impacts consistently.
Work with the business process owner to refine implementation requirements as information emerges during configuration, testing, and rollout.
Partner with the Project Coordinator on stakeholder communications, training coordination, change readiness, meeting support, and project documentation.