Office Administrator Jobs

About The Position

Requirements

• 1–3 years of experience in an office administration role.
• Strong organizational skills and high attention to detail.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Sedentary work with occasional standing, walking, and light lifting up to 10 pounds.
• Frequent use of hands and fingers; occasional bending or stooping and reaching at or below shoulder level.
• Ability to see and hear clearly to perform duties.

Nice To Haves

• Associate degree with an interest in commercial real estate.
• Prior exposure to real estate, property management, or construction.

Responsibilities

• Serve as the first point of contact for the office and professionally greet guests and visitors.
• Answer, screen, and route incoming calls on the main line.
• Maintain office supplies, equipment, and vendor relationships.
• Keep common areas, conference rooms, and reception areas presentable and functional.
• Plan and coordinate company meetings, birthdays, and other internal events.
• Coordinate logistics for offsites, holiday events, and client-facing gatherings as needed.
• Manage travel arrangements for senior team members, including flights, hotels, and itineraries.
• Process and track senior team expense reports and reimbursements.
• Assist with lease administration, including tracking key dates, filing, and maintaining lease records.
• Help organize lease documentation and correspondence.
• Assist with construction budgeting and reconciliation, including tracking invoices, draws, and budget-to-actual reporting.
• Help maintain accurate records for construction and capital projects.
• Assist leasing agents with administrative tasks, including scheduling, document preparation, and correspondence.
• Support the marketing team with materials, coordination, and other tasks as needed.
• Manage multiple concurrent tasks and shifting priorities in a fast-paced, changing environment.
• Take on additional administrative responsibilities as the role and business needs evolve.
• Perform other duties as deemed necessary.