SA Front Office Administrator 4261891 10/30/26

Lone Star Paving•San Antonio, TX

6d•Onsite

About The Position

The Office Administrator works with various departments and teams to organize, execute, and maintain essential office functions. The role requires familiarity with data entry, filing, computer systems, and business logistics. Duties include front-office reception and coordination of office supplies, mail and deliveries, expenses, travel arrangements, conference room scheduling, and key distribution. The position is full-time and hourly, based in an office in the San Antonio area. It may require overtime and periodic participation in company events and meetings. The employee must comply with the company's drug and alcohol testing requirements. The position qualifies for the employee benefit program.

Requirements

At least 1 year of experience.
Must be organized and detail-oriented.
Must be positive, friendly, and professional.
Ability to work well with others in group or one-on-one settings.
Professional communication when requesting information or documentation from employees, managers, and clientele.
Willingness to take on additional tasks and responsibilities as they arise.
Excellent time-management skills and ability to prioritize tasks and complete them promptly.
Ability to perform duties independently.
Ability to promote teamwork and maintain dialogue with employees to exchange information and gather ideas.
Punctuality with work schedule and duties.
Must comply with the company's drug and alcohol testing requirements.

Nice To Haves

High school diploma or equivalent is recommended but not required.
English and Spanish bilingual ability is preferred but not required.

Responsibilities

Answer phone calls and direct callers to the correct point of contact.
Greet employees and guests onsite and direct them as needed.
Order, stock, and maintain inventory of office and kitchen supplies.
Plan, order, and present employee lunches and functions.
Receive, sort, scan, and distribute incoming mail and FedEx/UPS deliveries.
Send outgoing mail and FedEx/UPS shipments.
Receive delivery receipts, provide alerts, and distribute deliveries.
Coordinate daily use, supplies, and maintenance for printing, scanning, and shredding.
Scan receipts, upload them, and save expense reports in Concur.
Assist with hotel reservations and travel plans for the executive team.
Create, maintain, and update the conference room calendar.
Track key distribution for office staff.
Take on additional duties and responsibilities as assigned.
Collaborate with project teams on special initiatives as required.