Hr Specialist Jobs

About The Position

Requirements

• Knowledge of federal & state rules, laws, and standards related to human resource management and demonstrated ability to analyze and interpret these rules in various situations.
• Knowledge of human resources management policies and procedures.
• Knowledge of business communications; utilizing correct spelling, grammar, and business communication etiquette
• Excellent communication skills; writing, speaking, and presenting.
• Ability to work as a team member as well as independently, exercising good judgement and initiative.
• Strong work ethic and effective time management and organizational skills, including ability to manage multiple projects with multiple deadlines.
• Advanced computer skills with all Microsoft Office.
• Self-motivated and able to work independently to accomplish assigned tasks.
• Ability to represent the agency in a positive and professional manner.
• Ability to thrive in a fast-paced and changing environment.
• Ability to establish and maintain effective working relationships.
• Ability to facilitate presentations in a clear and concise manner.
• Ability to maintain confidentiality in all areas of Human Resources.
• Ability to have regular and reliable attendance.

Nice To Haves

• A bachelor’s degree in human resources, law, or related field OR an equivalent combination of education and experience
• At least one year of work experience utilizing Workday, specifically for State-HR.

Responsibilities

• Participates in agency recruiting activities and events; creates and tracks job postings for SOK vacancies; screens and dispositions candidates; ensures veterans that require an interview receive one.
• Performs human resources management, personnel actions, and timesheet administration.
• Sends selected candidates instructions on completing background checks, offer letters, and welcome emails; sends promotion offer letters to internal candidates; sends exit information to ex-employees.
• Presents and facilitates weekly New Employee Onboarding (NEO) in Oklahoma City and Tulsa.
• Guides new employees through online onboarding tasks in Workday; tracks tasks to ensure all tasks are completed by deadlines; collects and files personnel documents and forms.
• Processes personnel transactions in Workday; tracks and ensures approvals have been received within a timely manner; ensures compliance with applicable laws and rules concerning appointments, promotions, demotions, transfers, separations and other actions.
• Maintains a system of employee personnel records.
• Tracks the full recruitment life cycle.
• Provides guidance to employees and supervisors when timesheet questions arise.
• Receives and processes documents; maintains the employee filing system in compliance with federal and state laws, rules, and regulations; performs audits at the direction of the HR Director.
• Monitors the HR shared email; responds or forwards emails to appropriate HR Team Member.
• Generates and sends reports as assigned; updates email distribution lists and Teams members lists; updates HR Tracking Log weekly.
• Represents the agency at various community events.
• Assists HR Team Members with tasks, projects, trainings, or presentations as assigned.
• Other duties as assigned.
• This position may be expected to cross-train in other sections of their division and perform the job duties in each section, based on the needs of the agency.

Benefits

• A benefits allowance to off-set the costs of medical, dental, vision, life and disability insurance plans.
• Service Oklahoma will match up to 7% towards an employee’s Defined Contribution retirement plan.
• 11 paid holidays
• 15 days of paid annual leave, which increases with every 5 years of service
• 15 days of paid sick leave.
• Longevity payments based on their years of service with the State of Oklahoma.