HR Specialist

VESTA PROPERTY SERVICES INC•Jacksonville, FL

7d•$19 - $21•Onsite

About The Position

The HR Specialist supports all facets of human resources, including administrative tasks, recruitment, and full-cycle onboarding for new hires. The role bridges HR operations and employee engagement by building relationships, facilitating employee programs, and enhancing the employee experience. The HR Specialist helps ensure HR initiatives are carried out efficiently while fostering a positive and supportive workplace culture. This is a full-time, non-exempt hourly position based at the corporate location in Jacksonville, Florida. The stated salary range is $19.00–$21.00 per hour, and the job shift is day. The role is primarily sedentary in a standard office environment, with occasional lifting of items up to 20 pounds and possible occasional travel between company locations or to HR-related events.

Requirements

An associate or bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
Two to five years of administrative or HR support experience is preferred.
Strong organizational and time-management skills.
High attention to detail and accuracy with documentation.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and HRIS systems.
Ability to manage multiple priorities in a fast-paced environment.
Ability to handle confidential information with discretion.
Ability to perform the stated physical demands, including extended periods of sitting or computer work and occasional lifting of items up to 20 pounds.

Nice To Haves

Experience in community management, property management, or multi-site operations is a plus.

Responsibilities

Manage full-cycle onboarding for new hires, including paperwork, orientation scheduling, and system access.
Track employment documentation, certifications, licenses, and compliance deadlines.
Maintain and update HR files and records for accuracy and compliance with company policies and legal requirements.
Support HR initiatives, including training, employee engagement, and compliance projects.
Process background checks, drug screenings, and employment eligibility verification.
Review monthly Screening One invoices for accuracy and proper billing.
Coordinate recruitment efforts, including posting openings, screening candidates, scheduling interviews, and maintaining candidate records.
Support recruitment events, job fairs, and other talent acquisition initiatives.
Conduct weekly employee orientation sessions covering company policies, procedures, and culture.
Order and distribute labor law posters to company locations.
Prepare and send weekly HR reports, including I-9 pre-hire status, benefits reminders, and new-hire orientation updates.
Run Motor Vehicle Reports for employees as required.
Initiate, submit, and monitor E-Verify cases for new hires in compliance with federal and state regulations.
Assist with offer-letter preparation and pre-employment requirements.
Serve as a first point of contact for general HR inquiries and direct employees to appropriate resources.
Assist in distributing HR announcements, policy updates, and training communications.
Support employee engagement activities and internal events.
Ensure completion and tracking of required trainings and acknowledgments.
Assist with internal audits and compliance reporting.
Provide administrative support to the Chief of HR, including calendar management, meeting scheduling, and appointment coordination.
Coordinate internal communications and HR-related events or meetings.
Support updates to employee handbooks, SOPs, and HR templates.
Handle confidential information with discretion and maintain a professional, courteous demeanor when interacting with employees, managers, board members, and external partners.