HR Specialist

VESTA PROPERTY SERVICES INC•Jacksonville, FL

7d•$19 - $21•Onsite

About The Position

The HR Specialist supports all facets of human resources, including administrative work, recruitment, and full-cycle onboarding. The role connects HR operations with employee engagement by building relationships, facilitating employee programs, and supporting a positive workplace experience. The HR Specialist helps ensure HR initiatives are carried out efficiently and contributes to a supportive workplace culture. This is a full-time, hourly, non-exempt position based at the Corporate location in Jacksonville, Florida. The stated hours are 30 or more per week, and the job shift is day. The position is primarily sedentary in a standard office environment and may involve occasional travel between company locations or to HR-related events. Vesta describes itself as a people-focused company with more than 30 years in the industry, managing over 800 community contracts and serving Florida communities. The company reports having more than 1,000 associates and emphasizes collaboration, professional growth, respect, recognition, and client service.

Requirements

Strong organizational and time-management skills.
High attention to detail and accuracy with documentation.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and HRIS systems.
Ability to manage multiple priorities in a fast-paced environment.
Ability to handle confidential information with discretion.

Nice To Haves

Associate or bachelor's degree in Human Resources, Business Administration, or a related field preferred.
Two to five years of administrative or HR support experience preferred.
Experience in community management, property management, or multi-site operations is a plus.

Responsibilities

Manage full-cycle onboarding for new hires, ensuring a smooth and compliant integration into the company.
Manage new-hire paperwork, orientation scheduling, and system access.
Track employment documentation, certifications, licenses, and compliance deadlines.
Maintain and update HR files and records for accuracy and compliance with company policies and legal requirements.
Support HR initiatives, including training, employee engagement, and compliance projects.
Process background checks, drug screenings, and employment eligibility verification.
Review monthly Screening One invoices for accuracy and proper billing.
Coordinate recruitment efforts, including posting job openings, screening candidates, scheduling interviews, and maintaining candidate records.
Support recruitment events, job fairs, and other talent acquisition initiatives.
Conduct weekly orientations for new employees, introducing company policies, procedures, and culture.
Order and distribute labor law posters to company locations.
Prepare and send weekly HR reports, including I-9 pre-hire status, benefits reminders, and new-hire orientation updates.
Run Motor Vehicle Reports (MVRs) for employees as required.
Initiate, submit, and monitor E-Verify cases for new hires in compliance with federal and state regulations.
Assist with offer letter preparation and pre-employment requirements.
Serve as a first point of contact for general HR inquiries and direct employees to appropriate resources.
Assist in distributing HR announcements, policy updates, and training communications.
Support employee engagement activities and internal events.
Ensure required trainings and acknowledgments are completed and tracked.
Assist with internal audits and compliance reporting.
Provide administrative support to the Chief of HR, including calendar management, meeting scheduling, and appointment coordination.
Coordinate internal communications and HR-related events or meetings.
Support updates to employee handbooks, SOPs, and HR templates.
Handle confidential information with discretion and maintain a professional, courteous demeanor when interacting with employees, managers, board members, and external partners.