Facilities Coordinator Jobs

About The Position

Requirements

• 2–4 years of experience in office administration, front desk coordination, facilities coordination, or hospitality/guest services.
• Practical experience interacting with commercial property managers, submitting building maintenance tickets, and managing facilities service vendors.
• Welcoming and approachable demeanor with strong interpersonal and clear written communication skills.
• High attention to detail and ability to balance walk-in visitor needs with facilities tickets and scheduled tasks.
• Proficiency with Microsoft 365, including Outlook, Word, and Excel; comfortable learning facility ticketing, visitor management, or badge systems.
• Ability to perform daily office walkthroughs, receive and move delivery boxes weighing up to 25–30 lbs, and assist with event and room setups.

Nice To Haves

• Associate or bachelor's degree, or equivalent practical experience.

Responsibilities

• Manage the front desk during core business hours and greet employees, guests, candidates, and visiting partners.
• Manage visitor check-in, issue building and suite badges, maintain visitor NDAs and logs, and coordinate with internal meeting hosts.
• Receive, log, sort, and distribute incoming mail and packages; coordinate outgoing shipments and couriers.
• Keep reception, the lobby, and client-facing conference rooms neat, stocked, and visitor-ready.
• Serve as the day-to-day contact for building property management; submit, track, and follow up on maintenance, HVAC, janitorial, parking, and access badge requests.
• Coordinate and oversee onsite service vendors, including shredding, plant maintenance, plumbing, electrical, appliance repair, and janitorial services.
• Conduct regular walkthroughs of office suites, conference rooms, breakrooms, and print stations to identify repairs, safety hazards, and replenishment needs.
• Partner with the Workplace Operations Specialist on space planning, desk allocations, office moves, minor furniture assembly or reconfiguration, and facility enhancements.
• Coordinate team catering and manage lunch setup and cleanup; assist with planning social gatherings, happy hours, and celebrations.
• Monitor inventory and coordinate orders for office supplies, breakroom snacks, coffee, beverages, and kitchen essentials.
• Assist with conference room AV setup and meeting room turnarounds, and provide general operational support to the People & Operations team as needed.

Benefits

• Comprehensive medical, dental, and vision benefits
• Bonus
• 401K Plan
• Generous paid time off, sick leave, and holidays
• Paid parental leave
• Employee Assistance Program
• Life insurance and disability