Facilities Coordinator

CBRE HV•Midlothian, VA

17d

About The Position

The Facilities Coordinator works with clients, vendors, contractors, landlords, tenants, and service providers to ensure facility tasks and work orders are completed and that required procedures, policies, and reporting formats are followed. The role supports Facilities Management and Property Managers with facility operations, repairs, and investment plans. It collects and files work orders, reports, proposals, and vendor paperwork; tracks performance and progress; and monitors outside-building activities such as waste disposal and recycling. The position follows established procedures to resolve straightforward issues and performs defined duties under close supervision and guidance.

Requirements

High School Diploma or GED.
Up to 2 years of job-related experience.
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straightforward information.
Working knowledge of Microsoft Office products, such as Word, Excel, and Outlook.
Strong organizational skills and an inquisitive mindset.
Basic math skills, including the ability to calculate percentages, discounts, and markups.
Currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Responsibilities

Work with landlords, tenants, and service providers to ensure they implement and recognize required procedures, policies, and reporting formats.
Acknowledge client inquiries and collect work orders.
Collect information and reports to determine performance and progress status.
File work orders, proposals, department files, and other paperwork submitted by vendors.
Monitor activities outside the building, including proper waste disposal and recycling.
Follow instructions, short correspondence, and memos, and ask clarifying questions as needed.
Respond to common inquiries or complaints from clients, co-workers, and supervisors.
Use existing procedures to solve straightforward problems.