Facilities Coordinator
About The Position
The Facilities Coordinator supports the day-to-day operations of a commercial real estate portfolio, working with landlords, tenants, vendors, and internal teams to help ensure facilities operate efficiently, projects are delivered successfully, and clients receive exceptional service. The role supports facilities management, budgeting, project coordination, vendor relationships, and client engagement, including providing Property Managers with support regarding repairs and investment plans. The position follows established procedures and processes, working under close supervision and guidance. Duties and methods are clearly defined, with limited discretion when resolving straightforward problems.
Requirements
- High school diploma or GED.
- Up to 2 years of job-related experience.
- Ability to follow basic work routines and standards in applying work.
- Communication skills to exchange straightforward information.
- Working knowledge of Microsoft Office products, such as Word, Excel, and Outlook.
- Strong organizational skills and an inquisitive mindset.
- Basic math skills, including calculating simple figures such as percentages, discounts, and markups.
- Must be currently authorized to work in the United States without requiring visa sponsorship now or in the future.
Responsibilities
- Work with landlords, tenants, and service providers to ensure they implement and recognize procedures, policies, and reporting formats.
- Support the Facilities Manager with budgets, monthly reports, forecasts, financial documentation, budget input, and tracking planned versus actual spending.
- Coordinate the coding and processing of vendor invoices, billing, expense reports, purchase orders, and accounts receivable activities.
- Work with Maintenance Technicians and vendors to compile and track maintenance items; open, coordinate, and monitor vendor work through completion.
- Coordinate project activities throughout the project lifecycle, including scope documentation, requirements, approvals, purchase order setup, vendor coordination, scheduling, status tracking, and closeout; escalate issues to the Facilities Manager as needed.
- Acknowledge client inquiries and collect work orders.
- Collect information and reports to determine performance and progress status.
- File work orders, proposals, department files, and other paperwork submitted by vendors.
- Monitor activities outside the building, including proper waste disposal and recycling.
- Follow instructions, short correspondence, and memos, and ask clarifying questions.
- Respond to common inquiries or complaints from clients, coworkers, and supervisors.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
