Facilities Coordinator

Tucker Ellis LLP • Cleveland, OH

17d • $60,000 - $65,000 • Onsite

About The Position

Tucker Ellis LLP is seeking a highly organized, dependable, and service-oriented Facilities Coordinator to support the day-to-day facilities and office operations of its Cleveland office. The position is responsible for maintaining a professional, well-functioning workplace and ensuring the needs of attorneys, staff, clients, and visitors are met efficiently and professionally.

The Facilities Coordinator works closely with office leadership, administrative departments, vendors, building management, and firm employees to coordinate facilities activities, address office needs, and maintain a safe, organized, and welcoming environment. The role calls for a proactive, hands-on individual with strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced legal environment.

The position is based in the Cleveland, Ohio office and is expected to be fully onsite five days per week. The work is primarily in an office environment, with occasional coordination with building management, vendors, and contractors outside normal business hours. Occasional travel to other Tucker Ellis offices may be required.

Requirements

• High school diploma or equivalent required.
• At least three years of experience in facilities coordination, office administration, workplace services, or a related field; preferably in a law firm or professional services environment.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to manage multiple priorities and respond effectively to time-sensitive requests.
• Excellent communication and interpersonal skills.
• Strong customer service orientation and professional demeanor.
• Ability to work independently and collaborate effectively with attorneys, staff, vendors, and administrative teams.
• Strong problem-solving skills and sound judgment.
• Proficiency with Microsoft Office Suite.
• Ability to perform occasional physical tasks associated with office operations, including moving or arranging supplies, furniture, and equipment as needed.
• Professionalism, discretion, and sound judgment.

Nice To Haves

• Associate's or bachelor's degree preferred.
• Experience in a law firm or professional services environment.
• Proactive, dependable, and hands-on approach to facilities and office operations.
• Strong attention to detail and commitment to maintaining a professional workplace.
• Collaborative and service-oriented mindset.
• Ability to establish and maintain positive relationships with vendors, building management, attorneys, and employees.
• Strong sense of ownership and accountability.
• Ability to remain calm and organized while managing competing priorities.

Responsibilities

• Coordinate day-to-day facilities and office operations for the Cleveland office.
• Serve as a primary point of contact for building management, vendors, contractors, and other service providers.
• Coordinate office maintenance, repairs, cleaning services, and other facilities-related needs.
• Monitor office conditions and address issues involving workspaces, common areas, conference rooms, and other office facilities.
• Assist with office moves, furniture installations, workstation setups, and space planning.
• Assist with conference room setups, meetings, special events, and client-facing functions as needed.
• Coordinate building access, keys, badges, parking, and other employee or visitor access needs.
• Assist with emergency preparedness, building procedures, and workplace safety initiatives.
• Conduct regular office walkthroughs to identify maintenance, safety, cleanliness, or operational issues.
• Maintain accurate records related to vendors, service requests, office equipment, supplies, and facilities activities.
• Coordinate with IT and other administrative departments on office technology, equipment, and workspace needs.
• Support new-hire and departing employee office setups, including workspaces, access, furniture, and supplies.
• Assist with office projects, renovations, relocations, and other special projects as assigned.
• Maintain professionalism, confidentiality, and customer service when interacting with attorneys, staff, clients, vendors, and visitors.
• Perform other duties and special projects as assigned.

Benefits

• Medical, dental, and vision insurance coverage beginning on day one.
• Paid time off begins accruing immediately, plus paid holidays.
• 401(k) plan with a profit-sharing contribution.
• Monthly parking and technology stipends.
• Annual HSA contribution.
• The posting also describes flexibility to balance in-office collaboration and remote work.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED