Executive Assistant Jobs in San Diego, CA

About The Position

Requirements

• Associate's or Bachelor's degree in Business Administration, Healthcare Administration, Project Management, or a related field preferred.
• Minimum of 3–5 years of experience supporting senior executives, managing business operations, or leading projects in an executive administrative capacity.
• Exceptional organizational, planning, and time-management skills with the ability to manage multiple priorities simultaneously.
• Strong project management skills with the ability to coordinate cross-functional initiatives and meet deadlines.
• Proven ability to anticipate needs, exercise sound judgment, and resolve issues independently.
• Excellent written and verbal communication skills with the ability to interact effectively at all levels of the organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and electronic records management systems.
• Ability to work independently while collaborating effectively with diverse teams and stakeholders.
• High degree of professionalism, discretion, and confidentiality.
• Demonstrated ability to adapt in a fast-paced environment and manage changing priorities.
• Must be able to clear fingerprints through DOJ and FBI in addition to a drug screen clearance.

Nice To Haves

• Healthcare, PACE, nonprofit, or senior services experience preferred.
• Knowledge of healthcare regulations, PACE program structure, or senior care services preferred.

Responsibilities

• Provide high-level administrative and operational support to Executives and the Leadership Team.
• Manage complex calendars, schedule meetings, coordinate appointments, and prioritize competing demands on executive time.
• Lead and coordinate assigned projects and organizational initiatives from planning through completion, ensuring timelines, deliverables, and objectives are met.
• Oversee daily business office operations to ensure efficiency, organization, and effective workflow management.
• Anticipate executive and organizational needs by proactively identifying challenges and implementing solutions.
• Prepare correspondence, reports, presentations, agendas, and meeting materials with accuracy, professionalism, and attention to detail.
• Support leadership and governance initiatives, including scheduling meetings, preparing agendas, recording minutes, and maintaining corporate records.
• Serve as a liaison between Executives, internal departments, external partners, vendors, regulatory agencies, and community organizations.
• Coordinate travel arrangements, expense reporting, reimbursements, and other executive support activities.
• Manage facility security administration, including overseeing employee badge access, issuing and deactivating credentials, maintaining door access permissions, and ensuring building security protocols are followed.
• Monitor project timelines, compliance reporting requirements, action items, and organizational deliverables.
• Research, analyze, and recommend solutions to operational issues and process improvement opportunities.
• Maintain confidentiality of all sensitive organizational, participant, employee, and business matters.
• Organize and maintain electronic and paper records in accordance with organizational and regulatory requirements.
• Assist with special events, meetings, and organizational initiatives as assigned.
• Provide mentorship, guidance, and support to administrative staff and team members as appropriate.

Benefits

• Health, dental, vision, life
• Same day pay available!
• Flexible Vacation Time - 17 days!
• Paid Sick Time
• Education reimbursement - up to $3,000 a year!
• Qualified Public Student Loan Forgiveness (PSLF) employer
• 403(b) with match
• Child care available
• Employee referral bonuses
• Upward mobility!