Executive Assistant

Axos Bank • San Diego, CA

4d • $70,304 - $95,000 • Onsite

About The Position

The Executive Assistant (EA) provides dedicated, high-level administrative support to the Chief Administrative Officer (CAO), serving as a trusted partner in managing priorities, communications, and daily operations. The role coordinates complex schedules, meetings, travel, and executive communications while supporting strategic initiatives across the organization. The EA exercises sound judgment, maintains confidentiality, and helps ensure the CAO operates efficiently and effectively in a fast-paced environment.

The position requires a daily physical presence in the San Diego office. Duties include executive calendar and travel coordination, expense reporting, communications management, document preparation, event support, and assistance with onboarding. The EA also provides backup coverage and administrative support for other Executive Assistants as needed.

Requirements

• Bachelor’s degree.
• At least 1 year of administrative or office experience.
• Strong analytical skills, including the ability to gather and interpret information, identify key insights, and organize data to support executive decision-making and strategic initiatives.
• Organized and attentive to detail.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information confidentially and with utmost discretion.
• Ability to multitask and adapt to rapidly changing situations.

Responsibilities

• Manage the executive’s calendar, schedule meetings, coordinate with internal and external stakeholders, and resolve meeting conflicts.
• Liaise with leaders to schedule meetings where appropriate.
• Schedule personal and business travel, collect relevant travel details, and account for travel and transition time between meetings in other cities.
• Prepare and submit the executive’s expense reports, collecting required documentation and ensuring accuracy and compliance with the Bank’s travel and expense policy.
• Assist with timely management of written, telephone, email, and voicemail communications.
• Route documents for signature.
• Book travel for the executive and, when necessary, new hires as directed by the EVP.
• Organize internal events, including private dinners and receptions for fewer than 50 attendees.
• Greet and check in prospects, clients, candidates, and other guests for meetings and events.
• Create and edit documents, decks, and presentations for internal and external presentations, speeches, and events.
• Assist with file organization and maintain relevant documentation in a coherent system.
• Compose and prepare correspondence, including confidential correspondence, and handle sensitive information with discretion.
• Support divisional events, projects, and activities, including the annual sales summit, strategic planning meetings, employee appreciation day, and commercial colleague recognition.
• Assist with onboarding new hires as needed.
• Provide backup coverage and administrative support for other Executive Assistants as needed to ensure continuity of executive support.
• Maintain a daily physical presence in the San Diego office.

Benefits

• Medical, dental, vision, and life insurance.
• Paid sick leave, three weeks of vacation, and holidays (about 11 per year).
• HSA or FSA account and other voluntary benefits.
• 401(k) retirement savings plan with employer match and a 529 savings plan.
• Employee Mortgage Loan Program and free access to an Axos Bank Account with Self-Directed Trading.
• Eligible for an annual discretionary cash bonus target of 10%, which may be awarded semi-annually based on achievement of performance goals and targets.
• Eligible for an annual discretionary restricted stock units bonus target of 10%, which may be awarded semi-annually based on achievement of performance goals and targets.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level