Executive Assistant (CTO)

Cedar•San Diego, CA

2d•$90,000 - $130,000•Onsite

About The Position

Cedar is hiring an Executive Assistant to support its CTO and help keep the engineering team organized. Cedar combines architectural expertise with software, automation, and data systems to accelerate housing projects from land acquisition through approved designs and construction. The role takes scheduling, inbox management, and follow-ups off the CTO’s plate, ensuring his calendar runs smoothly and he is prepared for meetings. It also supports engineering-team coordination, new-hire onboarding, office logistics, travel, and other administrative needs. The position is based in Encinitas, California, with in-office work four days per week, and reports to the CTO.

Requirements

At least 3 years of experience as an executive assistant or in a similar administrative role, ideally supporting a senior leader.
Highly organized and detail-oriented, with a habit of writing things down.
Strong written and verbal communication skills.
Discretion when handling confidential information.
Comfort with Google Workspace, Slack, and project tools such as Linear, or ability to learn them quickly.
Comfort using AI tools in day-to-day work.
Proactive and persistent follow-up habits.
Enjoyment of working in a fast-moving startup environment.

Responsibilities

Manage the CTO’s calendar, including scheduling, rescheduling, and protecting focus time.
Triage the CTO’s inbox and flag items requiring his attention.
Prepare meeting agendas and materials, take notes, and track follow-ups.
Handle travel, expenses, and logistics.
Schedule and organize recurring engineering-team meetings, including sprint planning, retrospectives, one-on-ones, and performance reviews.
Take notes, capture decisions, and share them with the engineering team.
Track open action items and follow up with owners.
Organize incoming requests so they are not lost in direct messages.
Help onboard new hires by coordinating equipment, accounts, and first-week logistics.
Manage office supplies, vendors, and space needs.
Plan team events.