Executive Assistant (CTO)

Cedar•San Diego, CA

19h•Onsite

About The Position

Cedar is seeking an Executive Assistant to support its CTO and help keep the engineering team organized. The role is intended to free the CTO to focus on strategic and technical work by taking responsibility for scheduling, inbox management, meeting preparation, and follow-ups. The Executive Assistant will keep the CTO’s calendar running smoothly, ensure he is prepared for meetings, and help the engineering team stay on top of meetings, commitments, and follow-ups. The role also supports team operations, including onboarding new hires, office logistics, travel, expenses, and other administrative needs. The position is based in Encinitas, California, and is in-office four days per week. It reports to the CTO.

Requirements

1–3 years of experience as an executive assistant or in a similar administrative role.
Strong organization and attention to detail, including a habit of writing things down.
Strong written and verbal communication skills.
Discretion when handling confidential information.
Comfort using Google Workspace, Slack, and project tools such as Linear, or ability to learn them quickly.
Comfort using AI tools in day-to-day work.
Proactive and persistent approach, including following up without being asked.
Enjoys working in a fast-moving startup environment.

Nice To Haves

Experience supporting a senior leader is preferred.
Familiarity with project tools such as Linear, or ability to learn them quickly.

Responsibilities

Manage the CTO’s calendar, including scheduling, rescheduling, and protecting focus time.
Triage the CTO’s inbox and flag items that need his attention.
Prepare meeting agendas and materials, take notes, and track follow-ups.
Handle travel, expenses, and logistics.
Schedule and organize recurring engineering team meetings, including sprint planning, retrospectives, one-on-ones, and performance reviews.
Take notes, capture decisions, and share them with the team.
Track open action items and follow up with owners to keep them moving.
Organize incoming requests so that nothing gets lost in direct messages.
Help onboard new hires by coordinating equipment, accounts, and first-week logistics.
Manage office supplies, vendors, and space needs.
Plan team events.