Executive Assistant, CTO

Crusoe•San Francisco, CA

1d•$110,000 - $135,000•Onsite

About The Position

The Executive Assistant will directly support Crusoe’s Chief Technology Officer and multiple VP-level executives in the CTO organization, which includes engineering, information technology, and security. The primary executive is the CTO, who reports to the CEO. The EA will embed with the organization to understand its technology and people, and identify operational changes that improve how it works. The role includes calendar and expense management, domestic and international travel arrangements, confidential correspondence, coordination with executives’ direct reports, and support for organizational meetings and events such as offsites, engineering events, leadership summits, and all-hands. The EA will adapt to the needs of individual executives and the broader CTO organization, anticipate priorities, and respond to internal and external stakeholders in a changing environment. This is a full-time, Monday-to-Friday, in-office position based in San Francisco. The role requires availability during the traditional work week, with occasional flexibility outside standard hours for urgent matters.

Requirements

3–5 years of experience in an executive administrative role at a global technology company.
Direct executive-assistant experience supporting VP-level or more senior executives in engineering, information technology, and security.
Strong collaboration skills and ability to build relationships with executive assistants and stakeholders across Engineering, Product, Finance, and Workplace teams.
Exceptional written, verbal, and interpersonal communication skills.
Ability to exercise discretion and maintain confidentiality with sensitive information.
Strong attention to detail, including accuracy with numbers, logistics, and communications.
Demonstrated success planning and executing team offsites, all-hands, or large-scale events.
Proficiency with Google Workspace, including Gmail, Google Calendar, Docs, Sheets, Slides, and their integrated features.
Proficiency using large language models (LLMs) to automate workflows.
Ability to embody Crusoe’s company values and contribute positively to its culture.

Responsibilities

Provide timely, detailed administrative support to the CTO and the CTO leadership team across engineering, information technology, and security.
Manage complex executive calendars, process expense reports, prepare confidential correspondence, arrange travel, and keep stakeholders informed.
Coordinate calendars for executives’ direct reports and align team, cross-functional, and external meetings.
Evaluate scheduling requests to support effective executive time management.
Improve meeting effectiveness by gathering and tracking discussion topics, decisions, and action items; preparing agendas and notes; and ensuring follow-through.
Plan and execute leadership offsites, CTO all-hands, team events, and gatherings, including logistics, vendor coordination, agenda development, and on-site support.
Identify, design, and implement processes and solutions that improve collaboration, efficiency, productivity, and communication.
Coordinate with other executive assistants on corporate travel, conference registrations, and office, company, and industry-wide events.
Perform occasional personal tasks and errands for leadership as needed.
Handle other clerical or administrative duties as assigned.