Executive Assistant

Jazz Pharmaceuticals • San Diego, CA

3d • Hybrid

About The Position

Jazz Pharmaceuticals is seeking an Executive Assistant to provide calendar management, schedule prioritization, and strategic administrative support for at least two senior leaders at the SVP, VP, or Executive Director level. The role interfaces with other senior and executive assistants and leaders throughout the company and helps ensure the team operates smoothly, efficiently, and professionally.

This is a hybrid position requiring 2–3 days per week on-site in San Diego, California. The candidate must live within commuting distance of the San Diego office to support scheduled on-site days. The Executive Assistant will coordinate calendars, communications, events, expenses, vendor administration, presentation materials, and projects, while working independently and collaboratively and handling sensitive information appropriately.

Requirements

• At least 5 years of experience in an administrative or executive support function.
• Strong project management skills.
• Demonstrated ability to multitask and prioritize work.
• Strong collaboration skills.
• High attention to detail.
• Knowledge of driving process and quality improvement efforts.
• Exceptional organizational and communication skills.
• Ability to work independently and under pressure.
• Familiarity with Concur for travel and expense reporting.
• High integrity and ability to appropriately manage sensitive, confidential information.
• Ability to learn quickly, flexibility, enthusiasm, and a proactive approach to departmental support.
• Strong interpersonal, time management, and organizational skills.
• Familiarity with virtual communications systems such as Zoom and Microsoft Teams.
• High school diploma required.
• Must live within commuting distance of the San Diego office to support scheduled on-site days.

Nice To Haves

• Bachelor’s degree or equivalent in a relevant field is preferred.

Responsibilities

• Manage calendars, prioritize schedules, and provide strategic support to multiple senior leaders.
• Communicate and check in regularly with each leader to coordinate work and provide updates.
• Coordinate support across multiple time zones.
• Schedule and organize individual and departmental activities, meetings, and large group events, including off-site department meetings and POA meetings.
• Prepare and submit leaders’ expense reports.
• Manage contracts, purchase orders, and invoices for department vendors.
• Collaborate with the team to prepare materials for team meetings, board meetings, and department updates.
• Work independently and with teams on special and ongoing projects.
• Draft, format, and finalize professional PowerPoint presentations, with attention to visual layout and slide design and the ability to meet tight deadlines.
• Manage or coordinate assigned projects, such as employee engagement initiatives, large internal conferences, and off-site meetings.
• Perform other duties as assigned to support team operations.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement savings plan
• Flexible paid vacation
• May be eligible for a discretionary annual cash bonus or incentive compensation, depending on the role
• May be eligible for discretionary equity grants

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED