Executive Assistant

Axos Bank • San Diego, CA

2d • Onsite

About The Position

The Executive Assistant provides dedicated, high-level administrative support to the Chief Administrative Officer (CAO), serving as a trusted partner in managing priorities, communications, and daily operations. The role coordinates complex schedules, meetings, travel, and executive communications while supporting strategic initiatives across the organization. The Executive Assistant exercises sound judgment, maintains the highest level of confidentiality, and helps ensure the CAO operates efficiently and effectively in a fast-paced environment.

The position requires a daily physical presence in Axos Bank’s San Diego office. Duties include executive calendar and travel management, expense reporting, communications and document preparation, event coordination, guest reception, onboarding support, and backup coverage for other Executive Assistants.

Requirements

• Bachelor’s degree.
• At least 1 year of administrative or office experience.
• Strong analytical skills, including the ability to gather and interpret information, identify key insights, and organize data to support executive decision-making and strategic initiatives.
• Organized and attentive to details.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with confidentiality and utmost discretion.
• Ability to multitask and adapt to rapidly changing situations.
• Ability to maintain a daily physical presence in the San Diego office.

Responsibilities

• Manage the executive’s calendar, schedule meetings with internal and external stakeholders, and resolve meeting conflicts.
• Liaise with leaders to schedule meetings.
• Schedule personal and business travel, collect relevant travel details, and account for travel time and appropriate leeway between meetings in different cities.
• Prepare and submit the executive’s expense reports, collecting documentation and ensuring accuracy and compliance with the Bank’s travel and expense policy.
• Assist with timely management of written, telephone, email, and voicemail communications.
• Route documents for signature.
• Book executive travel and, when directed by the EVP, travel for new hires.
• Organize internal events, including private dinners and receptions for fewer than 50 attendees.
• Greet and check in prospects, clients, candidates, and other guests for meetings and events.
• Create and edit documents, decks, and presentations for internal and external presentations, speeches, and events.
• Organize files and maintain relevant documentation in a coherent system.
• Compose and prepare correspondence, including confidential correspondence, and protect sensitive information with discretion.
• Support division events, projects, and activities, including the annual sales summit, strategic planning meetings, employee appreciation day, and commercial colleague recognition.
• Assist with onboarding new hires as needed.
• Provide backup coverage and administrative support for other Executive Assistants to ensure continuity of executive support.

Benefits

• Medical, dental, vision, and life insurance.
• Paid sick leave, three weeks of vacation, and approximately 11 holidays per year.
• HSA or FSA account and other voluntary benefits.
• 401(k) retirement savings plan with employer match.
• 529 savings plan.
• Employee mortgage loan program.
• Free access to an Axos Bank account with self-directed trading.
• Annual discretionary cash bonus target of 10%, potentially awarded semi-annually based on achievement of performance goals and targets.
• Annual discretionary restricted stock units bonus target of 10%, potentially awarded semi-annually based on achievement of performance goals and targets.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level