Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• At least 5 years of experience supporting senior executives or leadership teams.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Exceptional written and verbal communication skills.
• Excellent organization and time management across competing priorities.
• Proactive problem-solving skills and sound independent judgment.
• Professional presence and ability to maintain strict confidentiality.
• Flexibility for occasional travel and occasional early morning, evening, or weekend work to support executive activities and company events.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination for four members of the executive team.
• Keep executives prepared with reminders, priorities, and information about upcoming activities.
• Prepare presentations, reports, and correspondence on behalf of leadership.
• Coordinate executive travel, itineraries, and logistics for meetings and events.
• Handle confidential and sensitive information with discretion.
• Track initiatives, projects, and deadlines across departments and follow up to keep them moving.
• Plan and run company-wide meetings, leadership events, and team member engagement activities.
• Support expense reporting, budget tracking, and invoice processing for the executive team.
• Identify and implement process improvements to make administrative work more efficient.
• Supervise and develop the Office Assistant, setting priorities for front-office and administrative support.
• Oversee office operations so the workplace runs smoothly and efficiently.
• Manage vendor and building management relationships and escalate issues as needed.

Benefits

• Annual discretionary bonus.
• Medical coverage, including a zero-cost employee plan.
• Dental and vision coverage.
• 401(k) with employer match.
• Paid time off and 9 paid holidays.
• Paid maternity and parental leave.
• Employee housing discount and cell phone stipend.
• Company-paid life insurance, plus short- and long-term disability options.
• Mental wellness program and Perks at Work discounts.
• Professional development support, peer recognition, and years-of-service awards.