Executive Assistant
About The Position
Roundhouse is hiring an Executive Assistant to support its CEO and President, with additional support for the COO and CIO. This role manages complex calendars, travel, and communications for the executive team; coordinates company-wide meetings and events; and supervises the Office Assistant to help ensure headquarters runs smoothly. The Executive Assistant keeps executives prepared, handles confidential information with discretion, tracks cross-department initiatives, and supports office operations. The position is full-time and on-site in Boise, Idaho, with an annual salary of $85,000–$95,000 plus discretionary bonus potential.
Requirements
- At least 5 years of experience supporting senior executives or leadership teams.
- Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Exceptional written and verbal communication skills.
- Excellent organization and time management across competing priorities.
- Proactive problem-solving skills and sound independent judgment.
- Professional presence and ability to maintain strict confidentiality.
- Flexibility for occasional travel and occasional early morning, evening, or weekend work to support executive activities and company events.
Responsibilities
- Manage complex calendars, scheduling, and meeting coordination for four members of the executive team.
- Keep executives prepared with reminders, priorities, and information about upcoming activities.
- Prepare presentations, reports, and correspondence on behalf of leadership.
- Coordinate executive travel, itineraries, and logistics for meetings and events.
- Handle confidential and sensitive information with discretion.
- Track initiatives, projects, and deadlines across departments and follow up to keep them moving.
- Plan and run company-wide meetings, leadership events, and team member engagement activities.
- Support expense reporting, budget tracking, and invoice processing for the executive team.
- Identify and implement process improvements to make administrative work more efficient.
- Supervise and develop the Office Assistant, setting priorities for front-office and administrative support.
- Oversee office operations so the workplace runs smoothly and efficiently.
- Manage vendor and building management relationships and escalate issues as needed.
Benefits
- Annual discretionary bonus.
- Medical coverage, including a zero-cost employee plan.
- Dental and vision coverage.
- 401(k) with employer match.
- Paid time off and 9 paid holidays.
- Paid maternity and parental leave.
- Employee housing discount and cell phone stipend.
- Company-paid life insurance, plus short- and long-term disability options.
- Mental wellness program and Perks at Work discounts.
- Professional development support, peer recognition, and years-of-service awards.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
