Executive Assistant - System Planning

ATC•Pewaukee, WI

About The Position

The Executive Assistant serves as an administrative partner to executive leaders, helping them maximize their effectiveness, strengthening collaboration across the organization, and ensuring critical priorities move forward. The role works with leaders and employees across all levels, customers, community partners, and industry contacts, providing executive support, project coordination, communications, and organizational effectiveness. Responsibilities include managing executive schedules and priorities; coordinating meetings, events, travel, and communications; supporting multiple executives, teams, and enterprise initiatives; maintaining administrative systems and records; managing assigned projects and process improvements; and supporting business operations through reports, presentations, budgets, expenses, surveys, and business systems. The role also handles sensitive information with discretion and uses technology, automation, and AI tools to improve administrative outcomes.

Requirements

High school diploma.
At least three years of experience supporting executives or senior leaders, or an equivalent combination of education and experience.
Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Excellent written, verbal, and interpersonal communication skills.
Demonstrated organizational, prioritization, and problem-solving capabilities.
Ability to appropriately manage confidential and sensitive information.
Ability to adapt quickly to changing priorities and emerging business needs.

Nice To Haves

Associate's or bachelor's degree in Business or a related field.
Experience supporting multiple executives or business functions.
Experience with Microsoft Teams, OneDrive, SharePoint, and Copilot in addition to Word, Excel, PowerPoint, and Outlook.
Ability to become proficient in Concur, Workday, Oracle, Exto, Onspring, Vena, and Dynamics Finance & Operations.
Knowledge of budget administration and reporting, expense management, invoicing, and accounts payable.

Responsibilities

Manage complex executive calendars, priorities, and scheduling conflicts.
Coordinate meetings, agendas, leadership events, and executive communications.
Plan and organize executive travel, conferences, off-site meetings, and large-scale onsite events.
Serve as a liaison between executives, employees, customers, business partners, and community stakeholders.
Handle sensitive and confidential information professionally and discreetly.
Support multiple executives, teams, and enterprise initiatives.
Coordinate work across teams to keep priorities on track.
Maintain records, files, systems, and administrative processes.
Provide backup support and continuity across the Executive Suite.
Support leader development and continuing education activities.
Independently manage assigned special initiatives and activities.
Participate in company committees and enterprise programs.
Organize and track project activities to improve visibility and execution.
Identify opportunities to simplify processes, improve workflows, and increase efficiency.
Use technology, automation, and AI tools to reduce administrative burden and improve outcomes.
Prepare reports, dashboards, presentations, and data summaries.
Assist with departmental budget administration, forecasting, and expense reporting.
Maintain SharePoint sites and business systems.
Coordinate surveys and reporting activities.
Provide leaders with accurate and timely information to support decisions.