Executive Assistant

Vaden • Savannah, GA

8d

About The Position

Vaden Automotive is seeking a highly organized, proactive, and professional Executive Assistant to support one of its Directors. The role supports a growing, family-owned automotive organization with dealerships, a rental car division, and a parts distribution network. The Executive Assistant helps the Director stay organized and on schedule by coordinating calendars, meetings, travel, projects, and administrative initiatives while communicating with internal and external partners. The position requires discretion, strong organizational skills, and the ability to anticipate needs in a dynamic business environment.

Requirements

• Previous experience supporting a Director, Vice President, or other senior-level executive (1+ year preferred).
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High attention to detail and ability to meet deadlines in a fast-paced environment.
• Excellent time management and problem-solving skills.
• Self-motivated, able to anticipate needs and work independently.
• Professional demeanor and a high level of discretion and confidentiality.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Flexibility and adaptability in a dynamic business environment.

Nice To Haves

• At least one year of experience supporting a Director, Vice President, or other senior-level executive.

Responsibilities

• Manage and coordinate a complex executive calendar, meetings, and travel arrangements.
• Prepare reports, presentations, correspondence, and meeting materials.
• Organize agendas, take meeting notes, and follow up on action items to ensure timely completion.
• Serve as a liaison between the Director and internal departments, vendors, and external partners.
• Prioritize competing requests while maintaining attention to detail.
• Maintain confidential information with professionalism and discretion.
• Track projects, deadlines, and deliverables to keep priorities organized and on schedule.
• Assist with planning meetings, events, and executive travel as needed.
• Support administrative initiatives and collaborate with cross-functional teams.

Benefits

• Comprehensive medical, dental, and vision coverage.
• Supplemental insurance options, including accident, disability, life, critical illness, and cancer wellness.
• 401(k) retirement plan with matching.
• Paid vacation and holidays.
• Employee discounts on vehicles, service, and more.
• Employee assistance program.
• Flexible spending account and health savings account.
• Professional development assistance.
• Referral program.
• Relocation assistance.
• Potential bonus opportunities after 90 days of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed