Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• At least 5 years of administrative experience in a technical office environment.
• An associate’s degree, bachelor’s degree, or relevant certification(s).
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong aptitude for learning industry-specific database software.
• Above-average verbal and written communication skills, including expert-level grammar and proofreading.
• Strong collaborative problem-solving capabilities.
• Ability to multitask, prioritize conflicting deadlines, and work independently as a self-starter.
• Ability to handle confidential information with discretion and professionalism.

Nice To Haves

• Experience in engineering, construction, AEC, or another technical office environment is highly preferred.

Responsibilities

• Support senior executives or the Executive Leadership Team while maintaining confidentiality.
• Prepare, proofread, and format technical correspondence, client forms, spreadsheets, and engineering reports.
• Maintain and update divisional databases, physical files, and digital scans.
• Learn, implement, and lead processes for clients and stakeholders, including electric utilities and municipalities.
• Coordinate logistics, scheduling, and materials for internal team meetings, external client presentations, and industry conferences.
• Safeguard proprietary business information and sensitive client data.

Benefits

• Expert training and mentoring by senior licensed professional engineers and through Boswell Academy
• Medical, dental, and vision insurance
• Company-paid life insurance and voluntary life insurance
• Short-term and long-term disability
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• 401(k) company match
• Paid time off, including vacation, sick days, and holidays
• Tuition assistance
• Employee referral bonuses
• Company-paid certifications and training
• Paid maternity and paternity leave