Executive Assistant to Founders

Genesis • San Carlos, CA

3d

About The Position

Work directly with the founders as the operational backbone of a fast-growing AI company. This high-ownership, high-autonomy role keeps things running smoothly while using AI and automation to make the entire company more efficient.

Requirements

• Experience in executive support, operations, or a similarly fast-paced role.
• Be extremely fast and reliable, with a strong bias for action and follow-through.
• Have high autonomy and sound judgment, and be able to anticipate needs and operate with limited direction.
• Have exceptional organizational skills and attention to detail.
• Have excellent communication skills, professionalism, and discretion.
• Be adaptable and resourceful, and comfortable with ambiguity and rapidly changing priorities.
• Have an AI-first mindset, with hands-on experience using AI tools and building automations.

Nice To Haves

• Experience at a high-growth startup.
• Technical fluency with AI agents, APIs, scripting, or workflow automation platforms.

Responsibilities

• Manage and protect the founders' calendars, prioritize competing requests, and resolve conflicts quickly.
• Coordinate internal and external meetings, including preparation, logistics, and follow-ups.
• Serve as a key point of contact between founders, employees, investors, and external partners.
• Own domestic and international travel arrangements, including last-minute changes.
• Support recruiting coordination, candidate visits, and interview logistics.
• Spot operational gaps, proactively solve problems, and take ownership of ad hoc initiatives.
• Build AI agents and workflows to automate repetitive tasks and inefficient processes across executive support and the company.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed