Executive Assistant

NORTHWEST BIBLE CHURCH OF DALLAS TX•Dallas, TX

5d•Onsite

About The Position

The Executive Assistant provides high-level administrative and operational support to the Executive Minister and Senior Pastor, helping manage schedules, communications, events, and ministry initiatives. The role supports church leadership and the church’s mission through organization, coordination, and service, under the direction of the Executive Minister and Senior Pastor. Responsibilities include managing complex calendars, coordinating meetings and travel, supporting churchwide and leadership events, preparing agendas and meeting materials, maintaining the churchwide calendar, coordinating sermon-related activities, and serving as liaison to the Elder Board and Finance Committee. The Executive Assistant also supports office operations, budget and expense administration, event and facility scheduling, pastoral travel, and communications with church members, ministry leaders, volunteers, guests, and community stakeholders. The position is based in the Pastoral Office at Northwest Bible Church in Dallas, Texas, and is scheduled Monday through Friday, 8:30 a.m. to 5:00 p.m. The role supervises no employees.

Requirements

Agree to conduct oneself in a way that does not undermine or contradict the church’s Doctrinal Statement and Statement on Marriage and Human Sexuality, based on the church’s sincerely held religious beliefs.
Demonstrate a growing relationship with Jesus Christ as Savior and Lord.
Be an active member of Northwest Bible Church or be willing to become one.
Exhibit integrity and confidentiality, with discretion, diplomacy, and sound judgment when handling sensitive information and time-sensitive matters.
Have exceptional organizational and time-management skills, including the ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.
Be self-motivated, resourceful, and proactive, with the ability to anticipate needs and solve problems effectively.
Have strong attention to detail and critical-thinking skills, including the ability to identify issues and implement practical solutions.
Have excellent written, verbal, and interpersonal communication skills for professional interaction with staff, church leadership, volunteers, and congregants.
Demonstrate the ability to manage large volumes of information accurately, responsively, and efficiently.
Have experience in event planning, project coordination, and budget administration.
Have a minimum of 3–5 years of progressively responsible administrative experience.
Be proficient in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and related technologies.

Nice To Haves

Experience providing direct support to senior executives or organizational leaders is strongly preferred.
Experience coordinating complex calendars, travel arrangements, meetings, and logistics is preferred.
A bachelor’s degree is preferred.

Responsibilities

Provide high-level administrative support to the Executive Minister and Senior Pastor, ensuring efficient execution of pastoral office initiatives, policies, and priorities.
Assist with budget development, monitoring, expense tracking, and financial administration for the Senior Pastor and designated ministry areas.
Provide reception and front desk support as needed.
Perform additional duties and special projects supporting executive and ministry operations.
Manage calendars, schedules, appointments, speaking engagements, travel, mission trips, and ministry commitments for the Executive Minister and Senior Pastor.
Coordinate executive meetings, communications, visitors, and correspondence, handling confidential and sensitive information with discretion and sound judgment.
Oversee daily Pastoral Office operations, including administration, supply ordering, guest hospitality, and logistical support.
Coordinate and support weekly ministry activities, churchwide initiatives, seasonal events, and strategic projects led by the Executive Minister and Senior Pastor.
Attend meetings as requested and prepare agendas, minutes, presentations, reports, and supporting materials.
Manage event reservations, meeting logistics, room requests, and scheduling through church event management and facility systems.
Maintain the churchwide calendar and ensure its accuracy, timely communication, and organizational alignment.
Coordinate sermon support, including sermon calendars, illustration materials, communications with the worship department, and arrangements for guest speakers and preachers.
Serve as liaison to the Elder Board by coordinating meetings, preparing agendas and materials, maintaining records, and supporting elder-related events and communications.
Serve as liaison to the Finance Committee by coordinating meetings, preparing agendas and materials, maintaining records, and generating meeting minutes.
Plan and execute churchwide and leadership events, including Town Halls, Elder Installation, senior staff retreats, and other special initiatives.
Coordinate domestic and international ministry travel for the Senior Pastor, including itineraries, registrations, flights, visas, participant communications, budgets, and required documentation.
Maintain accurate financial records, process expenses and honorariums, and support budget stewardship and reporting for assigned areas.
Provide administrative support to executive leadership team members and designated ministry leaders as needed.
Build and maintain positive relationships with church members, ministry leaders, volunteers, guests, and community stakeholders through professional, responsive, service-oriented communication.
Demonstrate flexibility, initiative, and a “whatever it takes” approach in supporting the church’s mission, vision, and leadership.