Executive Assistant

Cumming Group•Los Angeles, CA

5d•$36 - $48

About The Position

Cumming Group is seeking an Executive Assistant to provide high-level administrative and strategic support in a fast-paced environment. The role coordinates an executive’s schedule, communications, information, meetings, travel, expenses, and priorities, while supporting strategic initiatives and special projects. It also plans summer and holiday events and helps foster a collaborative, respectful, and inclusive workplace culture. The position requires attendance during normal business hours and the utmost discretion when handling sensitive information.

Requirements

Excellent organizational skills and the ability to multitask and prioritize effectively.
Strong written and verbal communication skills and a high level of professionalism.
Ability to manage up by anticipating the executive’s needs and preferences and proactively providing support and solutions.
Proficiency in Microsoft Office Suite and other relevant software applications.
Discretion and integrity when handling confidential information.
Adaptability and flexibility to changing priorities and work demands.
Strong problem-solving skills and attention to detail.
Ability to work independently with minimal supervision and as part of a team.
Positive attitude, proactive mindset, and willingness to take on new challenges.
Minimum of 4 years of experience as an executive assistant in a fast-paced office environment.

Nice To Haves

Bachelor’s degree or equivalent work experience providing high-level administrative support to executives or senior management.

Responsibilities

Coordinate the executive’s calendar, meetings, appointments, and travel itineraries, resolving scheduling conflicts.
Serve as the primary contact for communications on behalf of the executive; screen, prioritize, and respond to inquiries.
Organize and maintain confidential information, documents, and files, ensuring records are accurate and accessible.
Prepare meeting agendas, presentations, and materials; attend meetings as required, take minutes, and follow up on action items.
Arrange complex travel logistics, including flights, accommodations, and transportation, and handle changes.
Prioritize incoming tasks and coordinate with team members to ensure timely completion.
Build positive relationships with internal and external stakeholders and represent the executive professionally.
Track and reconcile expense reports, and process invoices, payments, and reimbursements in accordance with company guidelines.
Support strategic initiatives, special projects, and ad hoc assignments through research, data gathering, and report preparation.
Plan summer and holiday parties with other administrative assistants, coordinating venues, catering, entertainment, and activities.
Promote the organization’s values and a collaborative, respectful, and inclusive work culture.
Handle confidential and sensitive information with discretion and integrity.
Anticipate challenges, identify solutions, and use sound judgment when resolving issues or making decisions on behalf of the executive.
Stay current on executive assistance and administrative support practices and tools, pursue professional development, and contribute to process improvements.
Perform other duties as assigned.
Attend work during normal business hours.