Executive Assistant II TDS (US)

TD•New York, NY

5d•$90,000 - $110,000•Hybrid

About The Position

TD Securities is seeking an Executive Assistant to support a team of bankers in the Financial Institutions Group in New York. The role supports colleagues across title bands from Managing Director to Analyst and is client-facing, involving regular interaction with clients, industry and product teams, and senior internal colleagues. The Executive Assistant coordinates calendars, meetings, conferences, events, travel, meeting logistics, expenses, and administrative and compliance reporting. The role also manages inquiries and correspondence, communicates project and day-to-day updates, applies department policies and procedures, and handles confidential matters with discretion. The position is based in the office on a hybrid schedule of four days per week, with expected hours of 9:00 AM to 5:30 PM. Flexibility to work overtime and weekends is required when deadlines or urgent matters arise; overtime is compensated.

Requirements

Post-secondary education.
At least 3 years of experience.
Excellent verbal and written communication skills, including demonstrated experience dealing with C-suite clients and other senior stakeholders.
Prior experience arranging domestic and international travel.
Excellent organizational skills, including the ability to prioritize and multitask to meet tight deadlines and manage workflow for quality and efficiency.
Ability to work in a team environment where flexibility and anticipating needs are essential.
Strong attention to detail and accuracy.
Problem-solving skills, including the ability to find solutions through internal networks or personal initiative.
Ability to make decisions within well-defined parameters and refer unusual items.
Flexibility to work overtime and weekends to meet deadlines and address urgent matters; overtime is compensated.
Proficiency with corporate expense and CRM systems.
Proficiency with Teams, WebEx, Zoom, and Microsoft Office applications: Outlook, Word, PowerPoint, and Excel.

Nice To Haves

Previous administrative experience within investment banking or another finance-related company.

Responsibilities

Actively manage calendars for senior team members, including Managing Directors, Directors, and Vice Presidents, and coordinate internal and client meetings, conferences, events, teleconferences, and travel itineraries.
Schedule multi-party meetings, internally and externally, as directed.
Prepare and coordinate meeting facilities and logistics.
Book travel, including flights, cars, and hotels.
Process travel and entertainment expenses efficiently and accurately, along with required compliance and administrative reports.
Communicate professionally and effectively with staff and clients.
Respond to and manage incoming information inquiries, independently or by directing them to the appropriate contact.
Manage multiple tasks in a fast-paced environment and meet deadlines.
Keep team members informed about project status and relevant day-to-day information.
Adapt to changing priorities and contribute as an effective team player.
Use discretion when managing correspondence, information, and confidential matters, and escalate issues when appropriate.
Develop a thorough understanding of department policies and procedures and apply them to daily and project-related activities.
Participate fully as a team member and contribute to a positive work environment.